KPMG Hiring for Office Services Assistant/Receptionsit at Vancouver, BC Full Time

When you join KPMG you’ll be one of over 219,000 professionals providing audit, tax, advisory and business enablement services across 147 countries.

With the support to do things differently, grow personally and professionally and bring your whole self to work, there’s no limit to the impact you can make. Let’s do this.

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for a Office Services Assistant who can provide support on a range of activities to ensure a high-quality product.

KPMG Professionals Are…

Individuals who take deep personal accountability for their work, have a passion for excellence, driven to achieve their full potential and understand the value of building relationships with clients, future clients, their communities, the global firm and each other. A KPMG professional should have all the following characteristics:

Strong work ethic

Thrive on challenges

Dedicated to providing outstanding client service.

Primary function of this role is to perform duties and tasks associated with the variety of functions within the Office Services Centre, including but not limited to; mail/couriers, printing/copying, fulfilling supply and peripheral requests, maintaining stock and inventory levels, support and back up file clerk and associated file management requirements, among other related duties. From time to time provides back up reception/switchboard duties, including but not limited to; opening & closing reception, break coverage and other periods of coverage.

What you will do:
Effectively and efficiently handle incoming and outgoing mail (sorting and delivering)

Monitor eFax mailbox (receive all centralized incoming faxes and notify recipients)

Pick up and deliver parcels and packages within assigned area including small scale office moves

Courier duties which include computer usage in order to assign delivery instructions for each parcel

Assists with review and reconciliation of all appropriate invoices and stationary supply ordering

From time to time and as needed provides switchboard reception coverage – opening, closing and break relief for switchboard, greeting & welcoming clients and guests, booking meeting rooms, administering guest access passes and other associated duties as necessary

May liaise between our National Office and staff for Amex credit card reconciliations

As required, assists with set up and break down meeting room including delivery of additional furniture/fixtures.

Assist with print/copy and binding jobs

Assist in responding to all copy/fax machine equipment related issues

As needed assists with and provide back up to File Clerk

Depending on our business needs, overtime can sometimes be a need throughout the year, but we do our best to be flexible and plan ahead

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to this role:
Excellent organizational and time management skills with an ability to prioritize requests and workload, cope with multiple, fluctuating priorities and to keep track and follow up on details

Excellent interpersonal and communication skills and thrives in a busy team-oriented work environment

Previous experience with switchboard and mail room / general office support duties an asset

Able to work independently and is capable and interested in taking initiative. Looks for opportunities to streamline processes and create efficiencies

Ability to exercise discretion when dealing with sensitive/confidential information

A team player, friendly and receptive with the ability to demonstrate composure and flexibility at all times

Capable of lifting boxes up to 50lbs

Experience using the Microsoft suite of applications

Professional attitude with a strong customer service-oriented attitude and approach to work is a must.

Must be able to work with all levels of staff and management

KPMG offers many advantages:

• Competitive salary
• 50 hours of personal time for personal/family emergencies
• Staff pension plan.
• Comprehensive group benefit plan
• Lifestyle spending account

Working alongside our clients and professionals, you will also find at KPMG an exciting and rewarding environment, as well as global career opportunities in the KPMG network.

KPMG is among the best employers in Canada and was recently recognized as one of Canada’s Top 100 employers in 2020 for a 14th consecutive year. The well-being and professional development of our talent is our priority. Come build your future with us!

Learn more about where a career at KPMG can take you.

Our Values, The KPMG Way:
Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG is committed to the health and safety of our people, clients and communities. With this commitment in mind, KPMG complies with all public health mandates (provincially and/or federally, as applicable) and has implemented various safety measures, including a COVID-19 Vaccination Policy. KPMG’s COVID 19 Vaccination Policy requires all employees to be fully vaccinated if they wish to or are required to attend a KPMG office and/or other congregate settings in the course of their duties (such as client sites or third-party venues).

As this role requires occasional or consistent attendance at a KPMG office and/or congregate setting, the successful candidate must be fully vaccinated (i.e. have received all doses that are recommended by Health Canada, including any boosters) and must provide KPMG with proof of vaccination. KPMG will provide reasonable accommodation if the successful candidate cannot be vaccinated due to grounds protected by human rights legislation in their province of employment.

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

For general recruitment-related inquiries, please contact the HR Delivery Centre at [email protected].

If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact us at [email protected] or phone: 416-777-8002 or toll free 1-888-466-4778.