Knox Presbyterian Church Hiring for Office Assistant Full Time

Knox Presbyterian Church is seeking a detail-oriented Office Assistant. In this position the primary responsibility is to provide administrative, clerical support for daily operations. Under the general supervision of the Executive Director, the incumbent will be responsible for various duties to include, providing day-to-day operational assistance to pastoral care, finance, communications, and music departments. The Office Assistant should have extensive experience with Microsoft Office suite programs, multitasking skills, and ability to produce accurate and quality ing of data.

Key Responsibilities:

• Will be responsible for the integrity of maintaining professional relationships and image for the office of leadership and general staff.
• Provide office support within ministries/departments, completing weekly tasks as requested, ensuring ordering of supplies for Sunday worship and day-to-day operations (e.g., paper, ink, printing of church stationary, paper goods, coffee etc..).
• Coordinate scheduling of facilities, produce internal and external monthly calendars, ensuring accuracy and updates daily.
• Coordinate, recruit, provide training for Welcome Desk Volunteers. Ensuring Mon-Thurs coverage.
• Manage office equipment, provide guide for use, troubleshoot-contact vendor for maintenance or repairs.
• Maintain data entry for church management database (s) (Servant Keeper). Ensuring all data is accurate and kept up to date.
• Assist with producing Annual and preparation of Touchpoint monthly distribution.
• Assist with coordination of onboarding process in collaboration with the Head Pastor, Executive Director, and/or manager.
• Complete the background search process as requested by departments.
• Manage bereavement booklets, chancel flowers and special event flowers request.
• Assembly of mass mailings, operating postage, photocopying, scanning, paper cutter, and folding machine as needed to prepare and distribute materials.
• Assist with various tasks in preparation for weekly worship services/events, such as traditional service programs, music packets, text, program notes and other requests as needed.
• Proofing internal/external documents such as, weekly ENews, as requested.
• Complete and distribute weekly Order of Worship (OOW) and print for Sunday worship..
• Assisting with the planning and implementation of events such as weddings, funerals, meetings, as requested.
• Attend and record weekly staff and/or monthly committee meetings as requested.
• Manage Columbarium requests.
• Provide support for Session Committees or other Committees, as requested.
• Perform receptionist duties in absence of volunteers and other duties as assigned under the direction of the Executive Director.

Minimum Qualifications:

• 3+ years of practical experience within Office Assistant duties. (High School Diploma or GED equivalent). Preferred experience working within an Church affiliated environment.
• Highly proficient in computer applications including MS Office Suite, Excel, and Church management software (Servant Keeper).
• Ability to multi-task and support team members with varying roles and responsibilities.
• Must be capable of maintaining high levels of professionalism and confidentiality and professional oral and written communication skills.
• Must be highly organized and can work independently and with a team.

Located in the Hyde Park area of Cincinnati, Ohio, Knox Presbyterian Church, a member of the Presbyterian Church USA (PCUSA), is a congregation of 1200 members with 21 full and part-time staff. Approximately 20 additional staff are employed as teachers in the Knox Preschool. As a Matthew 25 church, Knox is committed to ‘serve the least of these” in our community and around the world. In addition to partnering with various agencies that strive for racial, economic and social justice, we fund an active Knox Racial Justice Ministry.

Knox Presbyterian Church is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

This is a part-time position with 25 hours per week.

Submit letter of interest and resume to Kamar Beaco, Executive Director.

Job Type: Part-time

Pay: $16.00 – $20.00 per hour

Benefits:

• 401(k)

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Cincinnati, OH 45208: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office Assistant: 3 years (Preferred)

Work Location: One location