King’s Rochester Hiring for Finance & Payroll Assistant Job at Rochester, South East England, England Full Time

Post title: Finance & Payroll Assistant

Reporting to: School Accountant & Bursar

Hours of work: 8.30 am to 4.30 pm, (or other 37.5 hours) 5 days per week (Monday to

Friday) with half an hour for lunch.

Full-time, all-year round (Part-time post would be considered).

Background

King’s Rochester is a co-educational, independent school with 610 pupils between the ages of 3 & 18,

including 50 boarders. King’s is formed of a Nursery/Pre-Preparatory School, a Preparatory School

and a Senior School. The size of the school creates a strongly supportive, friendly atmosphere with an

emphasis on excellent academic results within a full and rounded co-curricular programme.

The school is situated in the most historic part of Rochester, adjacent to the Cathedral and Castle.

Rochester is 35 minutes from London on the high-speed rail link and enjoys excellent road connections

to other parts of the country. The school has a long and impressive heritage, having been founded in

604 AD and is part of the Cathedral Foundation. While candidates need not be Anglicans, it is

important that they should feel sympathy with the Christian tradition of the school and, in particular,

its moral values. The Principal is a member of HMC and the school is also a member of IAPS, the

Choir Schools’ Association and the Woodard Corporation.

Main Responsibilities

Reporting jointly to the Bursar and the School Accountant, you will be a key member of our Bursary

team with responsibility for:

Finance Admin

• Accurately administrating and managing the whole school ordering system ensuring all invoices

Payroll Administration

• Preparation of monthly payroll data for the School’s trading subsidiary, Music Department and,

outside payroll provider; including overtime, additional hours, deductions, absence, leave and

allowances data required before the monthly deadline.

• Reconcile monthly timesheets for Music Peripatetics to the registrars and calculate variable

allowances and payments.

• Process data for all starters and leavers, issue the payroll provider with relevant details.
• Review monthly management report from payroll provider and liaise with the Bursar.
• Implement changes relating to contracts and pay including annual increments.
• Maintain payroll files for all staff and file payroll related matters.
• Assist members of staff to access their e-payslips and deal with staff payroll queries as necessary.
• Reconcile and prepare monthly payroll journal along with request forms for payments to all

relevant bodies associated with the payroll including the pension providers and other statutory

organisations from list of payments received from provider, Administrate Salary Sacrifice

Schemes if required.

• Maintain and record contractual and statutory payments for example, contractual and Statutory

Sick Pay, maternity and paternity pay, calculate and apply pay variations on payroll spreadsheet.

• Prepare data for year-end procedures and statutory end of tax year paperwork, including P60’s,

P35 and calculation of benefits for P11Ds.

Salary

The salary awarded will be dependent upon skills and experience of the successful candidate and will

be discussed at interview.

Benefits

• Paid holiday entitlement is 25 days per annum plus bank holidays, the majority of which is to

be taken during the school holidays.

• Potential for fee remission for children of the successful candidate, where relevant.
• Contributory pension scheme.
• Access to the King’s Rochester Sports Centre and swimming pool.
  

Method of Application

Applications will only be accepted on the King’s Rochester application form, with a concise covering

letter outlining the candidate’s suitability for the post and CV (if available) which should be sent

as soon as possible to Mrs Aije Barnes, HR Manager, King’s Rochester, Satis House, Boley Hill,

Rochester, Kent ME1 1TE, or by email to [email protected]. An Application Form

can be downloaded from the school website via the link https://www.kings-
rochester.co.uk/about/staff-vacancies.

Closing date for applications: 10.00 am on Monday 25th April 2022

Interviews: week commencing 25th April 2022

King’s Rochester is committed to safeguarding and promoting the welfare of children and fulfils all its

responsibilities under current child protection and safeguarding legislation in accordance with good practice in the

care of young people, especially those living away from home. We expect all staff and volunteers to share this

commitment.

Candidates will be expected to undergo child protection screening appropriate to the post including disclosure and

barring service checks and allow checks on their background and identity including checks with past employers and

suitable referees.

The appointment will be conditional upon successful outcomes of these checks and also on a successful enhanced

DBS and children’s barred list checks.

The School has a legal responsibility to ensure that all its employees have the legal right to live and work in the

UK. Therefore, you will need to provide original documents verifying that you are eligible to work in the UK to

the interview. Details of these will provided in the invitation to interview.

All candidates invited to interview must bring the original documents confirming any educational and professional

qualifications that are necessary or relevant for the post.

Personal information provided by candidates will be kept on a secure file in the School and will not be released to

third parties outside the school without the permission of the person concerned, except where there is a legal

requirement so to do.