Keystone Experts and Engineers Hiring for Administrative Support Specialist at Castle Rock, CA Full Time

Job description

We are seeking a full-time Administrative Support Specialist to work out of our Castle Rock, Colorado office. In this role you will be a key member of our team by managing a high volume of active projects and coordinating with multiple team-members, clients and vendor partners. If you are an outside the box thinker who takes initiative and excels within a fast-paced environment, we encourage you to apply!

What you will do:

• Accepts and processes incoming assignments
• Creates assignments in company database once budget is approved
• Establishes initial contact with clients and/or assignment contacts to confirm the scope of work and time frame for the engineering inspection.
• Formats formal documents and other correspondence to ensure font and style, pagination and numbering are consistent with Keystone’s quality control requirements. This includes: correspondence with clients, engineering and expert resumes, engineering, and expert s… etc.
• Assists with submitting packaged s and invoices to clients
• Processes vendor invoices for payment
• Contributes to the team effort by accomplishing related tasks as needed

What you will bring:

• High school diploma or GED equivalent
• Excellent written and verbal communications skills.
• Enthusiasm for working independently and as part of a team.
• Property insurance industry preferred (working with vendors)
• Ability to work in a fast-paced environment and adhere to tight deadlines by organizing, prioritizing and completing multiple tasks.
• Tech-savvy across multiple software platforms, ideally including working knowledge of Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets), but not required.
• Flexibility to occasionally work evenings and weekends, as needed.

Compensation:

$20 – $23 per hour

Benefits:

• Medical
• Dental
• Vision
• Life Insurance
• Employee Assistance Program
• 401(K) Plan
• Paid Time Off
• Paid Holidays

Who we are:

Keystone Experts & Engineers has been recognized by the INC. 5000 for three years running as one of the fastest growing, privately held companies in the US. Our energetic, dedicated team is focused on providing exceptional service to clients across the country. With a nationwide reach, Keystone has built a highly skilled national team of multi-disciplined engineers, architects, fire investigators, contractors and industry experts; giving us the ability to handle the day-to-day volume of projects, as well as the capacity to scale up to meet the needs of our clients.

Company Core Values:

• Agility
• Customer-centered
• Innovation
• Fun-loving
• Relationships
• Respect

Keystone provides a culture where everyone can grow. So no matter who you are or where you’re coming from, please apply if this is a role that would make you excited to come to work every day!

Job Type: Full-time

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Castle Rock, CO 80104: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• When would you be available to start?
• When would you be available for a 30 minute screening call over the next week (we would reach out to confirm actual time / day for the initial screening call)?

Experience:

• Computer proficiency

Work Location: One location

Job Type: Full-time

Pay: $20.00 – $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Castle Rock, CA: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• “When would you be available to start?”
• How many years of Administrative experience do you have?

Work Location: In person