Kendra Scott Hiring for PERSONAL ASSISTANT at Austin, Texas Full Time

 Personal Assistant

Job Description

PERSONAL ASSISTANT- HOME OFFICE- AUSTIN, TX

About Kendra Scott:
We are a fun, talented and driven team dedicated to providing our customers with gorgeous products and a WOW! experience. Family, fashion and philanthropy are at the core of our company and though we move at a very fast pace, we are committed to maintaining a family-oriented work environment and giving back to our community. A passion for great design, dedication to innovation and a strong social media presence are our building blocks for creating a unique and engaging lifestyle brand across all channels, including retail stores, wholesale accounts and e-commerce. Our headquarters are located in the heart of Austin, Texas, and we embrace the unique vibe and energy of our hometown as an inspiration for our brand and company culture.

Position Overview:
We are looking for a responsible Personal Assistant to provide personalized support in a well-organized and timely manner to our CEO. The Personal Assistant’s daily activities will involve assisting the CEO in a variety of tasks to support productivity and focus.

Responsibilities:
Scheduling & Calendar
• Maintain high level of confidentiality and discretion regarding all matters and documents
• Partner with CEO’s Executive Project Manager to manage his calendar, schedule appointments and book travel arrangements
• Reschedule meetings and appointments as needed and update changes promptly and accurately on calendar with all appropriate and needed information
• Communicate with CEO on a regular basis to review schedule to ensure all meetings and appointments are captured and accurate
• Assist CEO with internal and external communication to distribute information related to meetings and/or coordinate preparation documents, set up for personal and business meetings
• Arrange and book travel and related reservations based on upcoming events and schedule
• Proactively work with CEO and related teams to communicate schedules, travel and events as needed
Administrative Duties
• Manage and schedule responsibilities as needed by such as shopping trips, errands, home maintenance, events and other personal needs
• Manage and schedule responsibilities as needed such as special corporate projects, corporate sponsored events, corporate maintenance and other office needs
• Prepare for corporate, personal or other meetings by ordering and setting up equipment and or supplies as needed
• Act as lead in organizing personal and corporate events/meetings such as managing vendors and being the point of contact for all matters from start to finish
• Promptly answer calls and respond to messages
• Manage all expenses and expense reimbursements
• Maintain appropriate files so they are available and organized if requested
• Proactively support CEO to alleviate day-to-day tasks so that he may focus on business matters
• Other Duties as assigned

Our Ideal Candidate will have:
• Bachelor’s degree or equivalent work experience
• 3+ years’ experience as an administrative/executive assistant for a high-growth company
• A proven ability to execute with consistent delivery
• Superb organizational skills and attention to detail
• Excellent prioritization skills and efficient multi-tasking
• Intermediate user experience with ical and Google calendars and Office for Microsoft and Mac.
• A strong ability to build relationship with co-workers and keep others informed
• A growth mindset: desire to learn, grow and embrace new ideas
• A shared appreciation for our 3 core values of Family, Fashion and Philanthropy