Keilty Realty Hiring for Keilty Realty Corporation | Office Administrator at Kingston, ON Full Time

Come work with us! Keilty Realty Corporation is an always changing, fast-paced, modern work environment that’s focused on building community for its stakeholders. Keilty is the colleague-owned parent company of four real estate brands; Varsity Communities (Student Housing), Alwington Communities (Condominium Corporations), Keilty Realty Management (Building Management & Co-working Communities), and Portsmouth Residential (Multi-Family Housing Management). Although our brands focus on varying sectors, each ties back into one key attribute – hospitality.

We are seeking a knowledgeable and dedicated Office Administrator to work collaboratively within our driven team on a full-time basis. The ideal candidate has a background in customer service, does not shy away from team work, and is highly organized. If you thrive in a fast paced and innovative work environment, and have a passion for thinking outside the box, we want to hear from you!

A Day in the Life:

• Being the first and main point of contact for anyone walking into the office, from vendors to customers.
• Owning the space and ensuring that it is kept tidy and operational
• Design and implement office policies and procedures.
• Keeping supplies stocked for all employees within the building
• Creating an office budget and ensuring that it is followed by the team.
• Ensuring that necessary work orders are completed as required.
• Facilitating any meetings that may need to be booked.
• Directing any incoming phone calls to the correct employee.
• Recommending office upgrades and implementing as approved
• Preparing and printing physical cheques as required.
• Greeting any visitors or walk-ins that arrive to the building
• Organizing and distributing mail within the team.
• Scanning, uploading, and filing invoices.
• Sending out packages as required.
• Assist team members within the office with various tasks, as required.
• Maintaining positive rapport with vendors, guests, and customers.
• Always working as a part of team, and being able to take direction from co-workers.

Skills and Requirements:

• Experience within an Accounting role is considered an asset.
• Background in a Customer service role is considered an asset.
• Proficiency in the use of Microsoft Office Software (Word, Excel, and Outlook)
• Highly motivated, self-driven, flexible, and organized.
• Ability to solve problems efficiently.
• Strong communicator with an ability to work independently or in a team atmosphere.
• Keilty Realty requires a valid Police Criminal Record Check upon hire.