Karbon Hiring for Talent & Office Administrator Job at Sydney Full Time

You are someone who loves talking to people and learning more about what they do, what they’re passionate about, and what makes them tick. You thrive off making people’s day and love having a different challenge everyday. Armed with a ‘can-do’ attitude, you like to juggle multiple priorities in a fast-paced environment where things change very quickly.

We are looking for someone spectacular to fill our hybrid role of Office and Talent support. You will assist the local team to ensure the smooth running of our Sydney office while reporting to the HR Director to improve how our company attracts and selects new hires as well as assist with administrative tasks along the way. Please note this is an onsite role.

What you’ll be doing:

Talent Support

• Scheduling interviews for a variety of candidates and roles daily
• Supporting our Talent Acquisition team with posting and formatting our job posts to attract the best and brightest talent to join Karbon
• Reviewing, shortlisting, and where needed conducting screening interviews for roles across the business
• Ensuring internal (hiring manager and/or Talent Acquisition Partner) requests and incoming candidates communications are actioned in a timely manner
• Assisting with general administrative tasks in the talent space, like posting/updating/managing our recruitment system (Greenhouse as well as external job boards, LinkedIn/Seek/Indeed/AngelList)
• Championing the candidate experience and employer brand
• Research and compile reports on how we can best improve our sourcing sourcing strategies in all the markets in which we operate
• Organize our employee referral process, including asking for referrals and managing bonus requests
• Utilize our automated reference check system and securely store these checks
• Manages the final stages of the recruitment life-cycle process which includes finalizing offer letters, preparing offer packets, closing candidate records within applicant tracking system (Greenhouse)

Office Support

• In conjunction with our local IT team, ensure laptops are ordered, issued and set up for new starters
• Coordinate office events by researching, booking and organizing all of the necessary details
• Assist with some set up of the office
• Coordinate the return of IT supplies from leavers
• Ensure a new starters desk is ready and fully set up for them
• Purchase supplies for the office as needed
• Support the CTO and CPO with any administrative needs they have

About You:

• Enthusiastic and energetic personality to bring to the team!
• Some previous administration experience ideally within a tech/SaaS environment
• Experience using professional social networks (LinkedIn, in particular)
• Self-starter who can excel in a fast-paced, ever-changing, fast scaling environment
• High level of organisation skills with the ability to manage multiple and conflicting priorities
• Can-do attitude willing to take on any challenge with a smile!
• Well developed verbal and written communication skills
• Flexible and adaptable
• Excellent attention to detail
• Proficient or knows what’s needed in either G-Suite and/or MS office

Don’t let this stop you from applying, but our ideal candidate would have some of the following experience:

• Prior experience using applicant tracking systems preferred (we use Greenhouse)
• Experience using a Human Resources Information System (HRIS)