JLL Hiring for Admin & Finance Assistant Job at Melbourne Full Time

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

What’s your ambition? Is it a big goal or small steps? Professional or personal? We’d like to know, because we make your ambitions our business.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.

JLL is a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $19.4 billion, operations in over 80 countries and a global workforce of more than 100,000 as of March 31, 2022. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

What this opportunity involves:
We are currently seeking an Admin & Finance Assistant to join us in our JLL’s corporate office in Melbourne CBD office on a 12-month fixed term contract.

Reporting to the Senior Property Manager, you will assist in providing finance and administrative tasks to the Property Management team and be responsible for ensuring the efficient running of the office activities. You will assist the team in ensuring a range of property and office administrative functions with a high focus on Accounts Payable duties across the portfolio. The portfolio consists of assets across Melbourne, both within the CBD and suburban areas.

Job responsibilities:
Processing of all Accounts Payable invoices on a daily basis with a focus on accuracy prior to due dates stipulated.

Assist with raising of PO’s and cross checking the coding of PO’s against budget codes to ensure coding of invoice is correct

Work alongside the Property Manager and Operations Manager in reviewing invoices/AP where required

Ensure all duties relating to the running of the team are actioned. This includes following tenant arrears, and updating tenant bank guarantees and certificate of currencies

Assist Property Management and Property Account with internal and external audits and end of month processes

Review and update all Client, tenant and contractor contact information as required. Including supplier creation and modifications

Filing of statutory statements, utility bills and other important property information as directed

Answer the phone in a professional manger and direct all calls where required. Also ensure all messages are re-laid to the appropriate person

Sound like the job you are looking for? Before you apply it’s also worth knowing what we are looking for:

Experience with AP processing

Qualifications in Office Administration or Business Studies would be an added advantage

Knowledge in property accounting system (e.g. MRI) will be an added advantage but not essential

Property experience in a commercial environment would be preferred

Excellent communication and interpersonal skills with a positive approach in handling stakeholders and clients alike, i.e. clients, tenants and contractors

Demonstrated ability to prioritize work, taking initiatives and proven ability to manage multiple projects and deadlines

Strong team orientation, with ability to work both in a team and autonomously

Proficient in MS Office Suite (Word, Excel and Outlook)

What you can expect from us:
AT JLL, we value your health and wellbeing which is why we are excited to announce a whole raft of new benefits through our WHEREFIT partnership! WHEREFIT provides you with access to exclusive corporate discounts of up to 40% off at leading fitness and wellbeing brands across Australia. With over 2,000 unique offers across gyms, activewear, studios, healthy meals, supplements, accessories, self-care and more, there is something for everyone so you can perform at your best!

JLL is committed to developing and maintaining a diverse workforce. As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number JPREQ228575

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can’t wait to see where your ambitions take you at JLL. Apply today!