JJ&L Industries LLC Hiring for at Remote Full Time

Our Mission: “The Lewis Family of Businesses is a global institution in which service and mankind meets in the middle. We provide world-class services, products and opportunities to local and global communities, neighbors and friends.

Vision Statement: Providing world class services, products and opportunities to people we consider as apart of our family “everyday people”

Job Summary

The Administrative Coordinator ensures administrative support to the company. This support includes a wide array of activities to ensure day-to-day operations go smoothly and information that enhances integration and communication is shared and exchanged. The position requires a wide degree of judgment and attention to detail to successfully enact its duties. The coordinator must have the ability to set goals, prioritize competing demands, be an efficient task manager, communicate effectively with all levels of personnel, demonstrate highly effective interpersonal skills by maintaining good working relationships with all staff members as well as Lewis Family of Businesses (LFOB) internal and external programs. Additionally, the coordinator must make effective use of organization resources and demonstrate skills as a systems thinker. Must have the ability to plan, coordinate and execute while working independently. The administrative coordinator is required to demonstrate complete problem-solving skills by anticipating, analyzing, interpreting, and solving problems in accordance with the mission and goals of the company. The Administrative Coordinator responsibilities include clerical and administrative operations, office and business operations, mastery of workflow and ing.

Principal Responsibilities

Clerical and administrative operations

• Manage and route all communication appropriately to include phone calls/texts, emails, teams, Monday.com board messages, etc.
• Responsible for office phone lines
• Schedule in-house and external meetings, including reserving conference rooms, sending invitations, producing rosters, providing AV/virtual support, and taking minutes
• Maintain calendars/office boards and schedules
• Maintain contact and distribution lists
• Coordinate outgoing and incoming mail
• Responsible for the ordering process of supplies, works with the business office to place orders, track supplies, obtain quotes and procure equipment
• Organize documents into updated filing systems
• Update office policies /protocols/documents as needed

Business operations

• Responsible for annual inventory tracking and storage
• Manages equipment and vendor lists and serves as primary point of contact
• Point of contact for equipment troubleshooting and resolution
• Participates in program objectives planning and development
• Conference and retreat planning/implementation
• Assists with domestic and international travel arrangements, as well as live and virtual meetings/conferences
• File expense s and supply orders with accuracy and efficiency, and follow-through to ensure that appropriate actions are taken
• Assists with onboarding for new employees and coordinate with HR for consistency and ways of improving processes
• Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, PowerPoint) or Google Docs/Sheets
• Provide project support and administration to cross-functional teams
• Information management (e.g. Google Drive management, storing of minutes, presentations etc.) according to best practices for project teams
• Maintain files of both routine and confidential information and document for the GL accounts, tax accounts and A/P department
• Manage daily customer inbound / outbound call activity according to defined expectations, with the purpose of providing exceptional service to new and existing customers and ascertaining new customers
• On behalf of LFOB, promote product(s) via the telephone (outbound and/or inbound calls) by engaging all customers with in-depth product discussions
• Achieve and maintain daily call goals and account metrics
• Performs other related duties as assigned
• Safety Sensitivity-This position is not designated as safety sensitive

Hours: 8am – 5pm EST

Direct Primary Care (healthcare) available for small monthly fee.

Job Type: Full-time

Pay: $19.00 – $20.00 per hour

Benefits:

• 401(k) matching
• Flexible schedule
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Day shift

Education:

• Associate (Required)

Experience:

• Administrative: 4 years (Required)
• Sales: 1 year (Required)

Language:

• English (Required)

Work Location: Remote