JB Ashtin – Greater Ann Arbor Area Hiring for Project/Account Manager – Life Science Industry Full Time

DESCRIPTION

Do you thrive on fast-paced projects, love collaborating with an amazing publication team, and enjoy the occasional animal meme? If so, keep reading! JB Ashtin is a top-notch Medical Communications agency and certified Great Place to Work! We are searching for the next Account Manager to join our publications team.

Account Managers are the primary source for all communications regarding day-to-day assigned project deliverables with clients and account teams. Primary accountabilities: developing client relationships, project execution, leading daily project activities, managing project scope, and managing vendor partners and freelancers.

Job requirements are also to believe in, live, and communicate our corporate Core Values: Excellence, Respect, Proactivity, Thoughtfulness, Dedication, Humility, and Fun.

RESPONSIBILITIES

• Serves as the point person for all publication plan document maintenance (pub grids, key message documents, etc.)
• Manages all daily activities for individual projects, including abstracts, posters, slides, manuscripts, and platform presentations to ensure flawless execution
• Generates meeting status s that address timelines and project details
• Manages vendors (internal and external), including freelancers (graphics, print) to keep projects on time and within budget
• Drafts Project Scope Forms for freelance writers and medical editors
• Orders and downloads requested reference materials
• Ensures that all tasks match scope of service
• Alerts staff on altered project scope, as needed and prior to work being completed. Assist in outlining un-scoped work and determining hours required to perform the task
• Manages timelines and communicates to internal and external project teams as necessary
• Monitors timeline milestones and elevates potential changes to internal and external project teams, accordingly
• Ensure that communications with clients are timely and accurate
• Coordinate client approval and release of publications ensuring delivery, placement, timing, and submission of publications (i.e., abstracts, posters, manuscripts, etc.)
• Manages and regularly reviews project financials and creates end of project reconciliations
• Manages the invoicing process with internal and external accounting departments
• Understand basic disease state, journal guidelines and congress requirements
• Attends and may lead publication work group (PWG) meetings
• Any and all other job duties that may be assigned by JB Ashtin

REQUIREMENTS

• Bachelor’s degree in the (Life Sciences degree a plus)
• 2+ years project management job experience, healthcare communications industry a plus
• Sense of humor
• Ability to understand the basic science of therapeutic areas of current accounts
• Medical publications experience preferred
• Solid written and verbal communication skills
• Strong time and project management skills with the ability to prioritize multiple tasks
• Understanding and adhere to
• Good Publication Practice for Pharmaceutical Companies (GPP3) Guidelines
• International Committee of Medical Journal Editors (ICMJE)
• PhRMA, FDA, and OIG guidelines
• Good judgment
• Computer experience: MS Office (Excel, Word, PowerPoint, Outlook)
• Graphic and/or print production knowledge a plus
• Occasional travel may be required

NOTE: This job description describes the general nature and type of work to be performed by an employee in this position. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person in this position.

Job Type: Full-time

Pay: $45,000.00 – $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
We adhere to current CDC/MIOSH guidelines in our office.

Education:

• Bachelor’s (Required)

Experience:

• Project management: 2 years (Preferred)

Work Location: Hybrid remote in Plymouth, MI 48170