Jacobs Hiring for Office Administrator Full Time

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the “why” of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we’re integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

Your Impact:

Jacobs has an exciting opportunity for an experienced Office Administrator to join our Real Estate Team in our Newcastle office. This role is office based, part-time, working two days week – Thursday and Friday.

This focal role ensures each touchpoint across the client journey is engaging and effective for our employees, clients, guests and visitors.

This office-based role will:

• Work closely with the Facilities Manager to ensure we foster a welcoming and inclusive experience

• Support overall client experience including the physical workplace, technology and policies

• Co-ordinate daily operations including reception, mailroom, general facility operations and maintenance requests

• Proactively provide solutions to improve facilities services, activities, and the overall client experience

• Assist in building or suite access control and the maintenance of a secure office

• Provide general office support, including purchasing supplies, catering and event co-ordination

• Assist with facility Health, Safety, and Environment tasks.

Here’s What You’ll Need:

• Previous experience in a similar administration role

• A self-starter, someone who enjoys engaging with people and problem solving

• Demonstrates skills in Microsoft packages, including MS Teams

• Personable communicator with a positive style and well presented.

Jacobs. A world where you can.

From our inclusive employee networks, to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally – and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

We aim to embed inclusion and diversity in everything we do. We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. This is reflected in our wide range of Global Employee Networks centred on inclusion and diversity – ACE, Careers, Enlace, Harambee, OneWorld, Prism, Vetnet, and Women’s Network – find out more about our employee networks here.

We are an equal opportunity employer and encourage candidates of diverse backgrounds to apply. First Nations peoples are strongly encouraged to apply. Jacobs aims to provide cultural safety at our interviews and Aboriginal and Torres Strait Islander people are invited to nominate for a cultural representative to participate on the interview panel, please let your recruiter know in your application.

Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs.