Jackson Walker Hiring for Corporate Legal Administrative Assistant at San Antonio, TX, US Full Time

Job Description

Job Description

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Corporate Legal Administrative Assistant

FLSA Status : Non-Exempt

s to : Office Manager

ESSENTIAL DUTIES & RESPONSIBILITIES

• Prepares standard correspondence and other documents as needed.
• Scans, profiles and emails client documentation to team members as directed.
• Manages electronic file documentation by saving into appropriate iManage folders.
• Handles incoming mail and makes arrangements for courier services when needed.
• Establishes and maintains deadlines associated with a file through the appropriate calendaring system.
• Uses Innova to style documents; uses Adobe Acrobat to create closing binders, edit PDF documents and to convert Word documents to PDF and PDF to Word;

uses Excel for closing checklists; and uses cross-platform referencing and track changes.

• Uses EDGAR to file and retrieve documents with the U.S. Securities and Exchange Commission.
• Requests conflict of interest checks with Conflicts Coordinator, opens files, and maintains all client and general files.
• Maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Makes appointments for attorneys; schedules meetings and conferences and provides notice to all appropriate parties.
• Serves as liaison to clients and other attorneys, responding to inquiries as necessary.
• Makes travel arrangements when needed; requests check and submits expense reimbursements when appropriate.
• Ensures billable time is processed before its deadline; proofs time entries; reviews and edits pre-bills.
• Performs overflow assistance, as time permits and as requested by other attorneys and Office Manager.

KNOWLEDGE, SKILLS, & ABILITIES REQUIRED

Excellent organizational and communication skills, ability to work independently and as a team member, prioritizing effectively, attention to detail, accuracy, problem solving, detailed proofreading, and editing is essential for success in this position.

EXPERIENCE

4+ years of corporate secretarial experience.