Jackmont Hospitality Inc Hiring for Administrative Assistant / Customer Service at Newark, NJ Full Time

• CREDENTIALING
• New Badging Process
• Schedule Fingerprint Appointment
• Complete Fingerprint & Badge Applications
• Send Email Notification with Instructions to New Hire
• Schedule Onsite Training & New Badge Appointment
• Send Email Notification with Instructions
• Renewals
• Maintain List of Renewal Dates for Each Team Member for Each Location
• Schedule Renewal Appointment for Each Existing Team Member
• Complete Badge Renewal Applications
• Send Appointment Log to General Manager
• Request Check to Replenish Funds in Badging Account
• Troubleshoot Badging Issues When They Occur
• RECRUITING EFFORTS
• Pull Applications
• Pre-Screen
• Schedule Interviews
• Send Interview Confirmation to Applicant and Applicable GM
• Schedule, Manager and Follow-up on Internal Hiring Events
• Attend and Follow-up of External Job Fairs
• Request Rooms for Interviews Monthly
• AIRLINE VOUCHER MANAGEMENT
• Collect Vouchers from Each Store – Weekly
• Sort, Copy Invoice, Scan and Email to Abraham Nti-Ababio at Corporate
• Overnight or Prepare to Mail Invoice & Vouchers to Each Airline
• MILITARY CHECKS & DEPOSIT SLIPS
• Collect Military Checks from Each Location – Weekly
• Send to Abraham Nti-Ababio at Corporate
• Monitor Supply of Deposit Slips & Order When Needed

Despo Garrett – Administrative Manager

Duties/Responsibilities

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• INVOICES FOR 5102 & 5103
• Pick Up from Each Location – Weekly
• Scan Invoices and Email to Dreamer Daniels at Corporate
• MANAGE PARKING & MARTA ACCOUNTS
• Marta
• Order Cards
• Get Monthly Requests from Each Location
• Upload Information on Marta Website [Name, Employee I.D. No., Phone & Email]
• Distribute Breeze Cards to Each Team Member
• Submit Spreadsheet to Accounting Each Month
• Parking
• Get Monthly Requests from Each Location
• Submit Information to Parking Office [Name, Tag Number, Make/Model of Vehicle]
• Pick up Devices from Parking Office & Distribute to Each Team Member
• Verify Monthly Invoice & Submit Spreadsheet to Accounting
• SERVSAFE ADMINISTRATION
• Instructor/Proctor – Conduct Training & Administer ServSafe Exams to keep managers in compliance with ServSafe Manager Certification
• MANAGE PAY CARDS
• Track Number of Pay Cards Each Location has and Order When Needed
• TAPP ADMINISTRATOR [December 2021 – February 2023]
• Submit Requests for Gate Passes Daily [Upload to Shared Folder from COA]
• Download Approved Gate Passes [if not received – send email to Access Control]
• Print, Email to Stores & Leave Copy at Atrium Fridays for Pick up

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