ITV Jobs Hiring for Talent and Resourcing Coordinator, MultiStory Media at Manchester Full Time

Why you should join us…

We connect with millions of people every day, make content they can’t get enough of and reflect and shape the world we live in… and we do all this through the power of creativity.

We will be a digitally led entertainment and media company that creates and brings brilliant content to audiences, wherever, whenever and however they choose.

Business overview per Business Area:
As our Talent & Resourcing Coordinator, you will play a crucial role in providing administrative, creative and organisational support sourcing inclusive production teams for MultiStory Media. Our passionate, hard working team ensures that we source the best available editorial and production talent, providing a first rate talent function throughout the recruiting and hiring process using a variety of resourcing methods.

This role entails…

To support the talent and resourcing executive/managers in the sourcing of the best available editorial and production talent providing a first rate administrative and coordination support function throughout the recruitment and hiring processes.

This role will provide operational support to the MultiStory Media talent team (North/South) with line management reporting to the Talent & Resourcing Executive North.

Key responsibilities:
Recruitment/Talent Selection

Coordinate the end to end hiring process appropriate to each contract type and in line with ITV’s policies and procedures ensuring both the hiring managers and candidate’s experience of ITV is a positive one

Embrace ITV’s diversity and inclusion agenda and work collaboratively and productively with internal colleagues and key external 3rd parties to ensure our programmes teams are fully representative

Partner with production management and editorial colleagues, where necessary, to understand resourcing needs and offer solutions proactively

Provide management information to the talent and resourcing exec on job posts, timescales and volumes

Freelance

Manage the updating and distribution of overall label production schedule so that the talent executive/managers are kept fully up to date on future shows and production needs (non scripted only)

Assist with the maintenance of a comprehensive database of talent to create a pipeline of best editorial and production candidates tracking availability so that productions can be resourced efficiently, appropriately in a timely manner

Carry out availability checks of freelance talent as directed by talent and resourcing executive

If required, meet new external talent to build market knowledge and continually refresh talent pools, maintaining contact with prospective candidates tracking their development both inside and outside ITV

Ensure as many roles as possible are advertised widely to ensure maximum reach of diverse freelance talent

Coordinate all work experience involving talent and resourcing executive as appropriate

Monitor progress and development of hired candidates and consider for future opportunities (non scripted only)

Employees

Coordinate the end to end hiring processes using appropriate recruitment systems and ensuring hiring managers and candidates are kept up to date throughout the process

Processes, Procedures and Compliance

Keep across ITV’s policies and procedures with regard to recruitment processes

Assist with the capture of all required personal data (including ‘right to work’ evidence) to complete the contracting and on-boarding process if required

Maintain accurate records and notes using appropriate talent systems while ensuring compliance with data protection regulations

Share some contracting workload with colleagues keeping abreast of HMRC guidelines to ensure procedures and practices are legally compliant (training given if required) liaising with HR Services and payroll as required

Assist with the issue of booking and new starter emails as required

Assist with monitoring market rates for key talent to ensure that ITV remains competitive and production costs are controlled

Under direction of the Talent Executive negotiate rates/salary with junior freelance and contract staff

Assist with diary management, set up of meetings/room bookings and travel bookings/raising of purchase order for team as required

Outreach/External Events/Social Media and best practice

Assist in the set up and organisation of any ITV led events eg. networking events, CV workshops and assessment centres

Develop knowledge of all systems and social media used in the attracting, selection and hiring of talent ensuring all roles and business messages are posted across our social media platforms within the SLA.

Work closely with other team members to deliver a first rate talent function sharing best practice and knowledge as appropriate and covering in periods of absence as required

Partner with HR and other talent specialists across ITV to ensure consistent ways of working across the labels and a collaborative approach to marketing ITV as a great place to work

To be considered for this opportunity you will need to demonstrate the following skills:

Minimum role criteria:
Proficient use of Google Suite and comfortable working with different systems with an interest to learn to an expert level

Excellent verbal and written communication skills, eg, negotiation, constructive feedback

Personal commitment to identifying and engaging with all talent to ensure our production teams are representative of our audience

Collaborative and positive approach to resolving problems and improving processes

Exceptional organisational skills with a meticulous approach to detail and tasks as directed

Good knowledge (or passion and curiosity to learn) of the production environment and of the skills and aptitudes required to create and produce outstanding, distinctive, multi-platform and commercially successful content

ITV strongly encourages applications for this role from disabled people and as a Disability Confident Leader if you meet the minimum criteria for a role and you have declared that you are disabled, we’ll guarantee you’ll get to the next stage* (minimum criteria above).

The Key role criteria is as follows:
Understanding of roles, responsibilities and typical career progression within a television environment

Ability to work under pressure

Good understanding of the legal and tax rules regarding freelance and contract staff (training will be given)

Exceptional organisational and administrative skills with the ability to work effectively in a fast turnaround, fluid production environment and to deal with people professionally at all levels as well as to strict deadlines where appropriate

Proven ability to work successfully as part of a small team in a matrix management structure

We’re happy to discuss any support/personalisation you may need during our application & selection process as part of our reasonable adjustments approach. So we encourage you to get in touch with us if you require anything. Our email is [email protected].

We want to be the most flexible employer in Media. We offer Smart working and we will support you and provide you with the right environment and work/ life balance where possible.

We reach millions of people everyday, that’s why having diverse talents and being an organisation where colleagues feel included is crucial to us. We have various networks who celebrate and support our colleagues. We try to embed an inclusive mindset in everything we do.

• There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.