ITN Hiring for HR Coordinator – ITN Productions & Corporate, ITN Human Resources at London Full Time

You will fully support the Head of HR, HR Advisor and other members of the HR team in order to deliver an exceptional HR service to the business.

Responsibilities:
Respond to or field all queries to HR inbox in a timely and efficient manner

Produce all people related paperwork (e.g. contracts, staff contractual change letters, family leave, healthcare paperwork etc.)

Respond to day-to-day internal and external requests such as authorising security pass requests and responding to reference requests, amongst other administrative duties

Maintain accurate records on HRe (our current HR database) and efficiently update with all changes

Play a key role in the implementation of Sage People, our new HR system

Prepare and send timely information to the Payroll department on payroll changes

Full administration of new starters and leavers including coordination of first day arrangements for new starters

Create and send new starter packs

Conduct exit interviews with all leavers and maintain accurate records of feedback

Book meeting rooms for interviews and events where required

Keep trackers up to date ensuring that paperwork is returned and scanned/filed

Manage probationary review process referring to HR Advisor where necessary

Generate reports from HR database as and when required

Manage long service process, ensuring all eligible employees are informed of their entitlement under the scheme in a timely manner

Support HR Advisor as necessary, including with sickness absence management, Occupational Health referrals and family leave

Act as note-taker in employee relations meetings and in the ITN employee forum

Sit on interview panels when necessary

Provide support and coordination to HR and D&I projects where required

Support Head of Reward and Benefits Specialist with benefits administration and first line benefits queries

Support other members of the HR team when required

Contribute to HR team meetings and share learnings and updates

Cover for Recruitment Advisor when required (including using the recruitment system, advertising and shortlisting roles when Recruitment Advisor is on leave)

Any ad-hoc HR duties as directed by the Head of HR or HR Advisor

These are the main requirements of the role and is not an exhaustive list of duties. It is intended to reflect the nature, range, and context of the work, which will change over time.

Qualifications:
Excellent attention to detail

Accurate and exacting standards and a drive to be right first time

Pride in providing a first-class customer service to client groups

Strong communication skills including the ability to communicate in a logical way, to listen and to clearly present information to others

Ability to work at a fast pace and to be adaptable

High level of competency in the use of MS Office packages, including Excel

Strong numerical skills

The ability to build positive relationships with staff at all levels

Ability to multi-task and maintain composure in a demanding environment

Approachable, efficient and helpful

The ability to prioritise and respond in a timely manner

A basic understanding of employment legislation

Credible, proactive professional

Team player with a positive, ‘can do’ attitude

Our people are at the heart of everything we do at ITN. It’s vital that our workforce reflects the diversity of both our audience and the wider society in the UK, so we actively seek candidates from diverse backgrounds and communities. Reasonable adjustments to the recruitment process will be offered, if required, due to a disability or health condition. We also recognise the importance of a good work life balance, so we do everything we can to accommodate flexible working, including part-time and job shares for all our roles. Please just let us know in your application, or at any stage throughout the process, if this is something you want to explore.

We are continuing to review our future ways of working, and the return to our offices in the coming months will be gradual and considered, with the wellbeing of teams our primary focus.