Island Health Hiring for Program Assistant at Victoria, BC Full Time

Job Description:
In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Coordinator, Administrative Services, the Program Assistant provides support to a range of Programs within Mental Health and Substance Use, projects and initiatives. Performs a variety of clerical and administrative duties such as managing Psychiatrist and/or clinical team appointment bookings with clients; maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes. Utilizes a variety of personal computer application software such as Excel, Access, Word, Power Point and related desktop publishing and graphics software to format/design, run and maintain correspondence, reports, procedure manuals, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed.

Gathers and compiles information as required, such as client information and statistics. Researches, organizes, and summarizes information for reports.

QUALIFICATIONS:
Education, Training And Experience

Grade 12 graduation

Office Administration Certificate including courses in word processing, spreadsheet and database software

Three (3) years recent related administrative or secretarial experience in a similar environment

Or an equivalent combination of education and experience

Valid BC drivers license

Skills And Abilities

Ability to type 60 wpm

Demonstrated skills in MS Office, including Word, Excel, Outlook and PowerPoint

Ability to communicate effectively, both verbally and in writing

Ability to apply knowledge of office practices and procedures

Ability to operate related equipment

Ability to plan, organize and prioritize

Business writing skills

Ability to establish and maintain rapport with Psychiatrists and clinicians

Knowledge of general office procedures

Ability to analyze and resolve problems

Physical ability to carry out the duties of the position

Job Requirements:
https://jd.viha.ca/JD4281.pdf