IPS-Integrated Project Services Hiring for Finance Administrator Job at Birmingham, England Full Time

• Follow up with vendors and suppliers for correct accounts payable documentation and payment information.
• Active management of project cashflow with Project Managers
• Accounts Payable entry.
• Obtain releases of retentions from all suppliers and subcontractors for previous month’s payment before issuing checks for further payment.
• Maintain log on progress payments and release of retentions.
• Maintain ongoing record of retainage being held on subcontracts/vendors. Review contracts for release of retainage and notify Project Manager of any upcoming releases. Assist in retainage billings.
• Monitor special payment arrangements to assure that time-sensitive payments are made on time.
• Set up jobs and contracts in Timberline, which includes entering and managing budgets based on approved schedule of values
• Enter owner change orders, changes to estimates, subcontracts, subcontractor change orders and purchase orders.
• Work with project managers to provide and update cost and value management on projects
• Manage the inputting and payment scheduling of all incoming invoices, both for projects and for the general management of the business.
• Administer systems for expenses and contractor payments to ensure smooth and accurate recording, processing and payment
• Make payment collection calls and provide payment collection information to management. Assist project manager with collection effort to ensure timely payment from client.
• Work effectively and efficiently, with a helpful and friendly attitude of service to all
• Work in conjunction with all levels of the organisation including owners, project managers and project control functions as directed by the project controller.
• Any other related task within the scope of the role, as directed by the project controller.

Qualifications & Requirements:

• Degree level education is preferred, but not required.
• Accounting experience is a must; 1-3 years of Administrative experience including AR/AP responsibilities is ideal.
• Excellent organisation skills and the ability to manage multiple assignments simultaneously.
• Excellent skills to manage internal and external key contacts
• Proficiency in Microsoft Office, including Excel, is required.
• Good communication skills and phone manner are essential.

Company Overview: