International House London Hiring for HR and System Administrator at London Full Time

Role: HR and System Administrator

Salary: £26,000 -£27,000 per year

Contract: Full-Time Permanent Contract

Hours work: 35 hours per week, Monday – Friday

Annual Leave: 30 days + Public holidays

Start Date: ASAP

Reporting to: HR Manager

To Apply: Please send a CV and Cover Letter (no more than 1000 words) outlining how you meet the criteria for the role.

Purpose: The post holder will provide comprehensive administration support to the HR team in all areas of the employee lifecycle and act as a main contact for HR system queries.

Main Duties and Responsibilities:

Provide comprehensive administration support in all aspects of HR policy and processes, including but not limited to Onboarding, HR System administration, Employee Relations, Learning and Development, Amendment to Terms and Leaver process.

Onboarding

• Ensure a smooth and positive onboarding experience for new joiners by following the new starter process.
• Draft and issue formal offer letters, contracts and other required new starter documents in line with internal authorisation processes and required timescales.
• Complete set up on HR and payroll system.
• Liaise with relevant departments on IT and other systems set up, including elearning platforms.
• Collect all relevant information and conduct DBS check within the required timescale.
• Respond to any queries regarding onboarding process and documents.

Other HR Processes

• Provide first line advice to employees and managers on HR processes such as onboarding, leaver, amendment to terms or other authorisation processes with the support of the HR team.
• ATT and Leaver Process:
• Draft and issue changes to contracts in line with amendment to terms process.
• Process information regarding leaving employees in line with a leaver process.

• Continuously review HR administration and other processes to ensure they are effective and efficient, making recommendations for improvement.

HR Administration Support

• Respond to high volume HR queries through a shared HR inbox, delegating and post signing, if required.
• Assist the management and administration of IHL benefits, liaising with external suppliers to set up joiners and leavers as required.
• Assist the HR team and collecting and preparing weekly internal newsletter.
• Process all HR related invoices and expenditure ensuring these are paid in time.
• Support the HR team with ER cases, eg note taking, room booking and letter preparation capacity.

HR Systems Administration (Data and record keeping)

• Act as the first point of contact and system administrator for HR and payroll system.
• Liaise with the system provider to resolve any issues.
• Provide new starters and managers with relevant system training and information.
• Regularly review and update all data recorded on HR system to ensure data integrity.
• Regularly record and update any changes to employee data, e.g. salary information, contract end date, etc. on internal record keeping documents (Tracker) and HR and payroll system.
• Maintain Single Central Record ensuring all information is accurate and up to date for all new and existing employees.
• Conduct DBS checks for all new joiners and ensure all existing employees have a valid check on their employee record within the required timescale.
• Ensure all relevant and necessary employee data is saved on employee e-files and HR system, if and when required.
• Work with HR team to provide required reporting on employee data from HR and payroll system.

The duties above provide a general outline only and may need to be revised in order to meet the changing needs of the business.

Employee benefits

What we offer our staff on permanent contracts:

• Pension:  3% of base salary paid in a Scottish Widows pension fund
• Annual Leave:  30 days annual leave (plus public holidays)
• Interest-free season ticket loans
• Opportunities for flexible working arrangements, where possible.
• Perks At Work
• Cycle To Work
• Togetherall

About International House
International House London is an established and well-known language school, with over sixty years of experience in providing language courses and teacher training programmes.

Our spacious and fully equipped school is based near Covent Garden and we are a founding member of the International House World Organisation.

Please note that if you are successful at the interview stage all offers are subject to two references, a Disclosure, and Barring Service Check and Police Check (if living abroad) that are considered satisfactory to IH London.

Please apply only if you have the right to work in the UK

Job Types: Full-time, Permanent

Salary: £26,000.00-£27,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Flexitime

Schedule:

• 8 hour shift
• Monday to Friday

Application question(s):

• Are you willing to take a background check?

Language:

• English (professional level) (required)

Work authorisation:

• United Kingdom (required)

Application deadline: 31/10/2022