infinity personal training Hiring for Office Assistant at Allen, TX, United States Full Time

Description

We are a growing fitness clinic hiring an operations / administrative assistant to provide administrative and front desk support to help us achieve our organizational goals.

Your role is key to responding to customer issues, ensuring plans are made, schedules are set, meetings are scheduled, and files are neatly organized and up to date.

Ideal candidates are proactive, love diving into projects, and a variety of tasks, working with others, and are interested in playing a big role in the vision of our organization.

Applicants should possess excellent communication skills and have experience working in a fast-paced environment! Send us your resume today to become part of the team!

Responsibilities

• Interacts with clients at the front desk meeting, greeting and working with staff at all levels in our fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality
• Answers phone calls and emails to act as a liaison between clients and staff to improve customer retention and referrals
• Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents;

prepares summaries of findings and / or other related written correspondence as requested

• May conduct research (within skills and expertise) to assist with projects or inquiries
• Coordinates and schedules meetings, and appointments
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested
• Responds to and resolves administrative inquiries and questions
• Welcomes and directs visitors and clients
• Answers and transfers phone calls, screening when necessary
• Performs other general clerical and secretarial duties as requested, which may include record keeping, managing petty cash, maintaining office supplies coordinating equipment maintenance, and handling packages and correspondence
• Manage and coordinate special projects as assigned by executive / management, which may include running errands, handling logistics, and communicating with customers and vendors
• Handle confidential and sensitive information with discretion and always maintain a high level of professionalism and confidentiality
• Performs other related duties as assigned

Qualifications

• Associate degree, or 3-5 years experience in administrative support, preferably executive level
• Detail-oriented and professional and exceptional communication skills
• Extremely proficient with Microsoft Office Suite
• Basic understanding of office equipment
• Ability to work independently and reliably
• Flexible and adaptable in various situations when interacting with many different personalities
• Ability to organize and prioritize tasks including delegation of tasks when appropriate
• Knowledge of, or ability to quickly acquire, familiarity with the roles and functions of the assigned department, and any specifically applicable laws or guidelines
• A basic understanding of fitness center operations, equipment, and terminology is beneficial
14 days ago