Infinity Consulting Solutions Hiring for IT Executive Assistant at Chicago, Illinois Full Time

TITLE: IT Executive Assistant Location: Chicago, IL Position Overview: The Firm seeks to recruit an Executive Assistant to be based in our Chicago office. The successful candidate will support the CIO and the Information Technology Team along with members of our Operating Team. This position requires that you are highly organized, can multitask and prioritize, are not easily overwhelmed, and not above helping with any task outside of the responsibilities below. This role requires an individual who is resourceful and can take initiative in the absence of specific direction; must have a positive and pleasant attitude with a general willingness and desire to help others. The capability to maintain the highest level of professionalism and confidentiality are crucial to this role. Key Responsibilities & Duties:

• Support Chief Information Officer and team which consists of employees in Chicago, Miami & San Francisco.
• Liaison for IT initiatives for the firm and the EA team.
• Assist with firmwide roll outs of new technology.
• Consolidate, streamline, coordinate and manage several complex calendars (personal and professional)
• Communicate with several parties and utilize judgment in the allocation of time between meetings and meeting logistics.
• Handle confidential matters with absolute trustworthiness; ensure interactions and transactions are ethical and convey integrity
• Process expenses through the firm’s expense report system, Tripsware
• Assist in planning and arranging extensive personal and professional international and domestic travel, including, but not limited to preparing trip logistics, agendas, meeting materials, and detailed itineraries
• Provide back-up for other Executive Assistants and Receptionist when needed
• Openness to a wide variety of tasks on the administrative spectrum (pitching in to accomplish any task dealt)
• Anticipate and interpret the needs of management without much direction
• Screen telephone calls, greet visitors, and respond to general inquiries
• Run ad hoc errands
• Assist in keeping the office organized
• Be available 24/7

Experience & Qualifications

• Bachelor’s degree required
• 3-5 years of administrative experience supporting C-level executives
• Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected
• Superb tolerance for high stress/high-pressure situations; maintains composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks
• Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills
• Exceptional sense of urgency and attention to detail
• High degree of collaboration with all levels in the organization

About Infinity Consulting Solutions At Infinity Consulting Solutions our mission is to cultivate successful long term relationships with candidates and clients matching the right candidate with the right client. We believe technology cannot replace the real personal relationships we cultivate. We reject the notion that technology alone is the answer to staffing which is why we our successful partnerships rely on collaboration NOT automation. ICS has been providing flexible staffing solutions for over 20 years in Information Technology, Compliance, Accounting / Finance and Corporate Support. Our staffing solutions include Contract, Temp to Perm and Permanent Placement. ICS is an Equal Opportunity Employer.