Impact Property Solutions Hiring for Executive Administrative Assistant Full Time

Impact Property Solutions is one of the nation’s top providers of multi-family flooring replacement. Impact Property Solutions offers flooring material selection and procurement, project management, contract administration, installation construction & development services all under one roof. The company has completed hundreds of millions of dollars in renovations over the past 25+ years and has built a team of highly skilled professionals with the expertise to oversee both small- and large-scale projects from concept to completion.

Impact Property Solutions is searching for an experienced Corporate Administrative Assistant to provide support to our leadership team. This position will be responsible for a wide variety of clerical and administrative functions. This includes, but is not limited to calendar management, preparation of communications (e.g., presentations, routine correspondence, etc.), and management of critical internal and external meeting arrangements. We’re searching for a detail-oriented person with excellent follow-through skills who can maintain confidentiality and be highly effective in a team environment.

Corporate Administrative Assistant Duties/Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Provide administrative support to headquarters corporate leadership, including CEO and CFO
• Maintain comprehensive and accurate corporate records, documents, and s.
• Use various software, including word processing, spreadsheets, and presentation software to prepare s and/or special projects.
• Screen and direct phone calls and take messages.
• Send and receive packages to/from LSO, UPS, FedEx.
• Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• Coordinate meetings by providing agendas, taking minutes, making note of action items and necessary follow-up.
• Collect and distribute weekly and monthly s as requested.
• Prepare and distribute information for internal and external communications, including but not limited to memos, emails, presentations, and s.
• Manage information flow in a timely and accurate manner.
• Use independent judgement to read, research, route correspondence and collect or analyze information received both verbally and written.
• Manage and submit expenses, ensuring timely submission of required documents and payment.
• Completes projects accurately and timely as defined by management.

• Expertise using productivity software tools in Microsoft Office (Outlook, Word, PowerPoint, and Excel)
• Strong written and verbal communication skills
• Ability to work in teams and collaborate effectively with people
• Ability to work effectively in a fast-paced and rapidly changing environment
• Ability to take the initiative and drive for results
• Ability to effectively solve problems and make appropriate decisions

• High School Diploma or GED Equivalent; Bachelor’s degree in related field preferred.
• Minimum 3 years in an leadership support role.

Benefits

• Competitive Health Insurance Plans
• Company paid life insurance
• Retirement plans with employer match
• Generous PTO plus paid Holidays

Physical demands

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up-to 25 pounds at times.