Immigrant Resource Center of Maine Hiring for Finance Coordinator Job at Augusta, ME Full Time

ROLE SUMMARY – The position’s summarized responsibilities.
Our Finance Coordinator position is geared to an enthusiastic team player experienced with non-profit financial coordination and grant management in a multicultural, dynamic work environment. The Finance Coordinator will contribute to the Finance Department by managing the gender based violence (GBV) account and other necessary supports within the Finance Department. The Finance Coordinator position creates and maintains the financial records by recording financial transactions, managing accounts payable and receivable, reconciling bank statements and creating financial reports from that information. The Finance Coordinator also maintains and manages grant/contract reporting and tracking for various funding sources within the Gender based violence program and other programs as needed.

TEAM ROLE – The position’s role within their team.

The Financial Coordinator will work in a coordinator-level capacity alongside the IRCM’s Staff Accountant, Accounting Firm, Grant & Compliance Manager, Program Coordinator, and the rest of the Finance Department under the guidance of the Executive Director. The Financial Coordinator will oversee the financial system strategies and procedures to ensure the execution of the financial team’s goals.

KEY AREAS OF RESPONSIBILITIES – The important obligations covered in the position.

• Maintain an orderly accounting system.
• Manage accounts receivable and accounts payable.
• Maintain record of income and expenditure.
• Reconcile credit card and bank statements and monitor cash flow.
• Prepare monthly and periodic financial reports for the Board and the Executive Director.
• Assist with and act as point of contact with audit firm throughout fiscal audit and 990 process.
• Collaborate and assist in annual budget preparation and monitor budget and budget/fiscal compliance.
• Prepare and retain records of other fiscal documents such as Sales Tax, Maine Charitable Solicitation License, Annual Report, MEMIC audits, and annual tax documents such as the 1099 and 1096 forms.
• Maintain an up-to-date Financial Policies and Procedures Manual.
• Update timesheets and track employees’ paid time off.

KEY APPROACHES & QUALITIES – The values and strategies needed for the role.

• Relationship-building & maintenance
• Collaborative & team-oriented
• Multicultural & intercultural competence
• Self-motivated & learner
• Solution & result-oriented
• Operational & organizational awareness
• Analytical problem-solving
• Accountability & open-communication
• Adaptability & flexibility

MEASURABLE EXPECTATIONS – The experiences needed for the role.

• Awareness of and sensitivity to the organization’s causes and focuses, like gender-based violence and housing inequity.
• Bachelor’s degree in Accounting or related field required.
• Additional experience as a bookkeeper is required
• Experience or knowledgeable of grant/funding management and coordination in a nonprofit setting.
• Experience processing payroll and working knowledge of related federal/state/local wage, hour, and tax regulations required.
• Excellent written and verbal communication skills, including excellent skills in business English and general office practice.
• Computer proficiency, and competence, and experience with QuickBooks and Microsoft Office Suite, and Google is required.
• Comfort with and ability to manage multiple projects and deadlines.

Job Type: Full-time

Pay: $32.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
The Gender-Based Violence (GBV) team provides/requires the following measures: personal protective equipment, temperature screenings, social distancing practices, virtual meetings, and disinfecting/cleaning procedures in the office.

Education:

• Bachelor’s (Preferred)

Experience:

• Financial Coordination: 2 years (Required)
• Non-profit accounting: 2 years (Required)
• Bookkeeping: 2 years (Required)
• Federal & State Grant Reporting: 2 years (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: Multiple Locations