ICS Collision Center Hiring for Accounting Office Assistant Full Time

Accounting/Office Assistant

(8:30 am to 5:30 pm minus 1 Hour Lunch)

Accounting Responsibilities:

• Assist CFO with account receivables and accounts payables in QuickBooks (QB): learn to export final estimates from estimating systems (2) to QB to create invoices, then correct the descriptions, accounts and amounts when needed to match the estimating system; receive in multiple types of payments enter bills into QB; and export cost of goods sold from the estimating systems to QuickBooks, etc.
• Learn Winzer-Tektrak and 3M websites to obtain pricing data.
• Assist CFO with bi-weekly payroll.
• Restoration work billing.
• Credit Card receipt organization monthly.
• Assist with creating SOPs in the future.

Office Responsibilities:

• Answer phone calls, transfer calls, take messages and schedule appointments.
• Greet customers when they come in the door.
• Assist Estimators with obtaining the customers initial information when needed.
• Learn processes with the estimating system and assist the estimators with uploading data into the customer files: documents, photos, mechanical scans, etc.
• Assist Owners with office projects.
• Learn Initial Inspection procedures to assist when needed.
• Run errands and other deliveries as needed.
• Dust & Vacuum the office.
• Teamwork with all other team members to complete tasks at hand to improve shops performance and help with creating accurate estimates.

Job Requirements:

• All applicants must be 18 years of age.
• 3 Years Recent & relevant work experience.
• QuickBooks Experience
• Must have Microsoft Word & Excel experience.
• Internally motivated and a self-starter and efficient with one’s time.
• Must have a professional appearance.
• Must be detailed and visually oriented.
• Must have a valid driver’s license.
• Must have proof of eligibility to work within the United States.
• Must be able to pass a criminal background check & drug test.

Job Type: Full-time

Pay: $17.00 – $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Work Location: One location