Ice Western Hiring for Document Control/ Quality Control Coordinator at Calgary, AB Full Time

ICE Western started back in 1991 in Calgary, Alberta.

We manufacture a highly complex Custom HVAC units for commercial and industrial market, worldwide.

Over the years, sales have increased dramatically and now ICE Western has a state of the art industrial manufacturing facility located on 5 acres in South Foothills Industrial Park Calgary Alberta. In May 2016, we added an extra 40,000 square feet addition to our existing facility, allowing us to address the demand for our products. We are a rapidly growing organization with over 100 employees.

ICE Western is committed to provide service, safety as well as innovation of our products.

The president of ICE Western is involved in the business daily, to explore other business opportunities worldwide, while the economic situation in Alberta is gloomed.

We are looking for talents, we offer competitive wages and benefits. Please apply.

Job Description

Responsible for registering, tracking, classifying and distributing electronic and hard copy documents, this includes drawings, specifications, vendor documentation and other controlled documents as required by projects.

Responsibilities:
Meet with the project team for preparation of technical submissions.

Check all emails and answer customer’s query.

Provide correct drawings and Manuals to client.

Make submittal package and send to clients.

Receive documents from client, save on server, archive old documents & forward all unapproved documents with comments to project manager.

Hold meetings with clients & project manager and make a list of all remaining documents to finish the project.

Track project documents and all related information.

Make Manufacturing Record Book with all as built documents and place it into the unit.

Make Rating plate (Name plate) with ETL approved logo and stick into control panel.

Order lamacoids as per clients’ specifications.

Keep track of all documents correspondences and transmissions.

Maintain and update all documents.

Receive and circulate vendor equipment drawings for approval.

Compile and assemble supplier ICE Equipment Data Manuals.

Control on line project data archives.

Reporting any defects or problems with products to senior staff

Ensuring compliance with standards and regulations

Monitoring and reporting on all activities, processes, and procedures.

Performing regular inspections and reviews to ensure company quality and safety policies.

Preparing and maintaining quality management documentation.

Check the quality of materials and products for the company as well as production procedures

Qualifications:
Electrical background or trade skillset is considered an asset.

Have a diploma/degree from a Business Administration program or related experience

Minimum 2-3 years in document control administration.

Flexibility, adaptability and ability to work in a changing environment.

Ability to work across and variety of projects and with diverse scopes

Proven ability to work with multiple deadlines and multiple priorities required

Experience in the construction and/or oil and gas industry.

Excellent computer skills in Microsoft Office and Abode

Considerations

Technology is constantly changing and so are administrative duties. However, in general, document controllers may:

use word processing, spreadsheet, database or presentation software to prepare invoices, reports, memos, letters, financial statements and other documents

open, sort and distribute correspondence (including faxes and electronic mail) and respond to routine inquiries

draft correspondence and reports

develop or maintain a records management system (including classifying and coding electronic and hardcopy files)

research information on the Internet, prepare Intranet documents and assist in the maintenance of company websites

operate office equipment such as fax machines, photocopiers, voice mail messaging systems and computer scanning equipment

transcribe material from handwritten notes or digital dictation

edit or format documents for executives

Supervise, manage or train other staff members.

Benefits

Health and Dental Coverage

Vision Coverage

RRSP program

Long Term and Short Term Disability Program

Paid Vacation

Employee assistance program

Please submit electronic copy of your resume. No walk-ins.

Acknowledgement of job description: I have read and understand the job description regarding my employment with ICE Western Sales Ltd.

Company COVID-19 Compliance

ICE Western is taking action to contain COVID-19. We are fulfilling our general obligation or duty to ensure that the health and safety of every person employed in the company is protected while they are working. ICE promotes regular and thorough hand washing, put sanitizing hand rub dispensers in prominent places around the workplace and provide access to places where staff, contractors, and customers can wash their hands with soap and water. Also, we keep the workplace clean and hygienic, promote good respiratory cleanliness and comply with Alberta Health Services’ guidelines to keep our employees safe during COVID-19 pandemic.