Hydro One Networks Inc Hiring for Administrative Assistant at Toronto, ON Full Time

45779 – Toronto – Regular – Ongoing

Safety Comes First is a core value at Hydro One, and we remain committed to taking every reasonable precaution to ensure a respectful, safe and healthy working environment. Further to this commitment, we have adopted a COVID-19 Vaccination Policy to protect the health of our employees from the hazard of COVID-19. New employees will be required to declare their vaccination status to Hydro One. Employees who do not provide proof of vaccination status may not enter any 3rd party locations that require full vaccination (e.g. customer properties).

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.5 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It’s an exciting time to join the team at Hydro One!

*NOTE* Hydro One introduced a Hybrid Work Pilot Project in 2022 for most office-based roles. Employees work in-office/on-site two days a week and remotely from home for three days a week. Hydro One is adding refreshed workspaces and technology to support these changes. Join us as we ‘trial & learn’ a new modern way of working and be a key driver of future state!

In office but with intention – a time for team and trust building, collaboration, and socialization. Please reach out to us to learn more!

Specific Responsibilities:

• Manage and responsible for the provision of administrative services relative to communications, project coordination and records management. Prepare correspondence and submissions, including reports, forms, and memorandums.
• Arrange meetings with internal staff, senior management, external groups and service providers as required.
• Conduct research and data gathering activities to obtain required information from internal and external sources, preparing and assembling materials.
• Inform senior management of topics, and issues to be discussed as required.
• Perform a liaison function between a supervisor and other senior management, including the executive office, to coordinate various activities and projects such as business planning, budget preparation, performance measurement and reporting, etc.
• Coordinate and be responsible for all domestic and overseas travel, transportation and accommodation arrangements, including personal itinerary, provision of foreign currency, etc.
• Coordinate and participate with supervisor in setting priorities, scheduling work projects, advising on the status of work, target dates, scheduling meetings and the scheduling impact of new or pending assignments.
• Arrange and handle requests for meetings, speaking engagements, media interviews, conferences, etc., recognizing sensitivity and confidentiality in relation to primary contacts, importance attention availability, etc.
• Maintain calendar, coordinating requests for supervisors times with that of internal staff, senior management, external groups and service providers.
• Manage the administrative responsibilities associated with supervisor’s membership on external boards, committees and agencies, including coordinating supervisor’s schedule with those of external groups and individuals.
• Control all incoming and outgoing mail, telephone calls, and interface with contacts.
• Determine the issue and priority of response.
• Re-route direct enquiries or communications as necessary to appropriate staff within the company.
• Within the general context of job responsibilities, make suggestions regarding improved administrative efficiency and develop and recommend various administrative procedures.
• Coordinate and be responsible for all submission to the Management Committee, The Board of Directors and various board committees, for the Business Unit.
• Maintain tracking systems to ensure deadlines are met.
• Coordinate Business Units initiatives submission.
• Coordinate appointment schedule and travel requirements.

Selection Criteria:

• This position requires someone with 5-7+ years of experience supporting senior level executives.
• Familiarity with financial terminology and processes would be a strong asset.
• Related post-secondary education.
• Advanced proficiency in Microsoft Office applications and knowledge of SharePoint, as well as SAP.
• Exceptional written and verbal communication skills, a critical thinker with the ability to exercise sound judgment, confidentiality, discretion, and integrity at all times.
• Ability to present with exceptional professionalism and diplomacy.
• Excellent time management skills to assist with productive management of the SVP’s time.
• Flexibility and ability to recognize and identify constantly shifting priorities and deadlines.
• Detail oriented, analytical with ability to problem-solve.
• Highly motivated self-starter who is proactive at taking initiatives, identifying issues and making recommendations as solutions to problems.

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2022.

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email [email protected]. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.

Deadline: November 28, 2022

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