Hybrid Building Solutions, LLC Hiring for Receptionist / Office Assistant (Entry Level) at Corfu, NY Full Time

Our company is seeking a receptionist / office assistant to join our growing team. This is a unique entry level opportunity to be a big part of a small but busy office team and to be involved in many aspects of a small business.

We are a certified WBE contractor based in Corfu, NY. We specialize in pre-engineered steel and fabric buildings for agricultural, commercial, industrial and government projects across the United States. Our small business is constantly expanding, giving you the ability to develop within the role and grow with the company. Each day presents new opportunities and challenges, and no two projects are the same.

Duties/Responsibilities:

• Reception. Answering phone calls in a polite and professional manner and directing them to the correct department. Taking and following up on incoming leads. Welcoming visitors at the front desk.
• Directly Assist the Managing Partner. Managing the schedule of the Managing Partner. Assist in prioritizing her emails, phone calls, and leads. Gathering documents to prepare her for meetings. Scheduling meetings for the Managing Partner.
• Lead Management. We receive incoming leads by email and by phone. This position is responsible for filling out our lead sheet with basic project information, following up with the Managing Partner on the status of leads that have entered the sales process, and updating the lead source and status in our database.
• Administrative Duties. Assist the office staff with filing, scanning, faxing, and mailing. Create and track files for sales leads and projects.

Required Skills/Abilities:

• Strong customer service skills and mindset.
• Good planning and prioritization skills.
• Good phone and people skills. Not afraid to answer phone calls they might not know what to do with and putting that call on hold to find out.
• Detail oriented with a very strong emphasis on accuracy including correct grammar, punctuation, and spelling.
• Analytical and problem-solving skills.
• 40 WPM typing.
• Must be proficient with Windows and Microsoft Outlook, Word, and Excel.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Good sense of humor.

Beneficial Skills/Abilities:

• Construction experience is a bonus but is not required.

Benefits:

• Paid Time Off
• Health Insurance
• Dental & Vision Insurance
• 401(k) & Matching

Keywords: receptionist, front desk receptionist, office assistant, front desk, secretary, assistant, customer service, construction receptionist, construction office

Job Type: Full-time

Pay: $35,000.00 – $37,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Corfu, NY 14036: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office: 1 year (Preferred)

License/Certification:

• Driver’s License (Required)

Work Location: In person