Huntington Fireplaces Hiring for Customer Service Assistant at Vancouver, BC Full Time

Title:

Administrative Assistant – Project Management

Reports To:

Project Management

Summary

The Administrative Assistant of Project Management will primarily be responsible for providing direct administrative and office management support to the Director of Project Management and all other members of the Project Management department. The Administrative Assistant of Project Management acts as the first point of contact for all incoming questions, concerns or inquires for the Project Management department. Other duties may be assigned as required.

Core Competencies:

• Accountability
• Analytical Thinking
• Communication
• Planning and Organizing
• Teamwork

Job Duties

• Provide direct administrative and office management support to the Director of Project Management and all other members of the Project Management department, as directed by verbal or written instruction.
• Assist Project Management staff in maintaining the entire lifecycle of the company’s project portfolio, ranging from strategic planning initiatives to tactical activities.
• Assist the Director of Project Management with conducting cost-benefit analyses, risk analyses, and ROI calculations to determine project feasibility.
• Adhere to established methodologies for project management.
• Assist in the tracking of all project costs to ensure completion within budget.
• Review and prepare all documents, reports and other correspondence materials for the Project Management team.
• Prepare draft reports, background documentation, and research.
• Receive and screen all inbound telephone calls, e-mails, and visitors to the Project Management office; refer and/or redirect calls, e-mails, or visitors as applicable.
• Review, evaluate and distribute all incoming and outgoing mail.
• Maintain daily appointment calendars of members of Project Management team.
• Complete and review all expense reports, invoices, and other relevant monetary documents.
• Take and transcribe dictation notes of highly confidential subjects, including minutes of executive meetings, etc.
• Assist with report and presentation preparation.
• Maintain a professional image and demeanour with all employees, management, executives and visitors at all times.
• Research and assist with RFP’s and budget options for projects.
• First point of contact for any questions, concerns or suggestions for the Project Management department.
• Maintain daily appointments of all the Director of Project Management and other Project Management staff members.
• Prepare travel schedules, book travel arrangements, and make reservations for Project Management staff.
• Maintain and monitor office supply inventory levels and place orders as required.
• Maintain a high level of confidentiality in all interactions.
• Coordinate departmental office activities.
• Perform other duties as assigned.

Requirements:

• University degree in Business Administration, or an acceptable combination of education and progressively responsible experience.
• 2 years of direct work experience in an Administrative Assistant capacity.
• Previous experience in project management an asset.
• Strong knowledge of general office procedures.
• Able to write and format moderately complex correspondence, including memos, letters, etc.
• Computer literacy, including effective working skills of MS Word, Excel, PowerPoint and e-mail required.
• Professional, responsive, and positive work attitude is essential.
• Meticulous records maintenance skills with the ability to maintain filing systems and basic databases.
• Superior telephone manners and excellent verbal, written and interpersonal communication skills to communicate with all levels of the organization.
• Excellent writing skills, including proper spelling, grammar, and punctuation.
• High degree of resourcefulness, flexibility, and adaptability.
• Excellent teamwork and team building skills.
• Ability to interpret and implement company policies and procedures.
• Previous experience in handling confidential or sensitive information.
• Strong organizational, time management and multitasking skills.
• High level of sound and independent judgment, reasoning, and discretion.
• General mathematical and budgeting skills.

Work Conditions:

• Manual dexterity required to use desktop computer and peripherals.
• Interacts with clients/customers, employees, the Director of Project Management and other management staff and the public at large.
• Ability to attend and conduct presentations.
• Sit for extended periods.
• Overtime may be required.
• Travel may be required.

Job Type: Part-time
Part-time hours: 30 per week

Salary: From $15.65 per hour

Benefits:

• Casual dress
• Flexible schedule
• Flextime
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 4 hour shift

Supplemental pay types:

• Bonus pay
• Overtime pay
• Retention bonus

Ability to commute/relocate:

• Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Customer service: 1 year (preferred)

Work Location: Hybrid remote in Vancouver, BC

Application deadline: 2022-11-30