Human Resource Administrative Assistant Full Time NEW

Mimak Services is recruiting on behalf of a well-established Toronto law firm. We are seeking an experienced HR Administrative Assistant for a permanent, full-time position with our client.

About the Role

You will provide administrative support to an HR team of 5 professionals, helping ensure smooth and efficient operations across the department. This role requires strong organizational skills, sound judgment with confidential information, and the ability to manage competing priorities in a fast-paced legal environment.

Key Responsibilities

• Maintaining and updating employee records and files
• Scheduling and coordinating interviews, onboarding sessions, and internal meetings
• Answering and directing incoming calls and emails
• Preparing and distributing HR documents including offer letters and employment contracts
• Supporting onboarding and offboarding processes
• Conducting research and compiling data for HR projects and reporting
• Collaborating with other departments to ensure HR processes align with firm policies
• Handling confidential information with professionalism and discretion
• Staying current with Ontario employment legislation and HR compliance requirements

Qualifications

• Bachelor’s degree in Human Resources or a related field
• Minimum 10 years of experience in an HR administrative role
• Proficiency in Microsoft Office and HRIS software
• Strong knowledge of Ontario HR laws and employment regulations
• Excellent organizational skills and ability to manage a high-volume workload
• Strong written and verbal communication skills
• High attention to detail and accuracy under deadline pressure
• Demonstrated ability to handle sensitive information with discretion