Huff Consulting, LLC Hiring for Office Assistant at Henderson, NC, United States Full Time

We are seeking a dedicated and organized Part-Time Office Assistant to support our Planning and Development Department. As an Office Assistant, you will play a crucial role in ensuring the smooth and efficient operation of the department by providing administrative support, managing documents, and assisting with various tasks as needed.

This position is ideal for individuals who are looking for a part-time role that offers the opportunity to contribute to a dynamic team.

Key Responsibilities :

• Administrative Support : Provide general administrative support to the Planning and Development Department staff, including answering phones, managing emails, and handling inquiries.
• Document Management : Maintain and organize departmental files, records, and documents, ensuring they are accurately labeled, easily accessible, and in compliance with record-keeping protocols.
• Scheduling and Calendar Management : Assist in scheduling meetings, appointments, and inspections for department members.

Manage calendars and coordinate appointments as needed.

• Data Entry : Input data, s, and information into departmental databases or software systems accurately and in a timely manner.
• Correspondence : Draft, edit, and format departmental correspondence, s, and memos. Ensure documents are well-organized and free of errors.
• Visitor and Caller Assistance : Greet visitors, provide information or assistance, and direct them to the appropriate department staff members.

Handle phone calls and inquiries professionally.

• Filing and Photocopying : Organize and maintain physical and electronic files. Handle photocopying, scanning, and document distribution as required.
• Meeting Preparation : Assist in preparing meeting materials, including agendas, presentations, and handouts. Arrange meeting rooms and provide logistical support for department meetings.
• Assistance with Projects : Assist with special department projects, research, or data collection tasks as assigned.
• Compliance and Records Management : Ensure compliance with departmental and organizational records management policies and procedures.

Qualifications and Requirements :

• High school diploma or equivalent; additional administrative or secretarial training is a plus.
• Proficiency in using office software, including word processing, spreadsheets, and email.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in administrative tasks.
• Effective communication skills, both verbal and written.
• Ability to handle sensitive and confidential information with discretion.
• Previous office or administrative experience is beneficial.
16 days ago