Hudson’s Bay Company Hiring for Production Coordinator at Scarborough, Ontario Full Time

Who We Are:

As North America’s oldest startup and Canada’s purpose-driven digital marketplace, The Bay is on a high-growth mission to rewrite the rules of retail to help Canadians live a colourful life. If you believe in the power of our iconic brand and thrive on problem-solving at scale, we want you to join our team.

At The Bay, smart, high-performing team members will challenge you to learn and grow every day. We value ambitious work and great ideas grounded in data and insights. We’re looking for talented people who love a fast-paced environment, embrace change and are looking to make an impact with groundbreaking ideas.

We are building a digital-first company and brand for a diverse world and we need a diverse team to reach our potential. We strongly encourage applications from everyone to come and join a winning team that supports diverse thinking and demonstrates innovation, energy, creativity and vision every day.

Day in the Life:

The Production Coordinator is responsible for offering administrative and logistical studio and production support. This role would be ideal for someone with experience in a quick moving production environment (stills & motion), a strong work ethic and exceptional interpersonal skills with. This position will help in growing production processes, as well as maintaining and building on efficiencies. They will work directly with the production team to assist in a variety of duties to ensure a shoot’s success from beginning to end.

This role is responsible for:

• Assists and supports production team (resourcing freelancers & creative teams, compiling call sheets, prepro decks etc) 

• Studio management tasks (ordering supplies as needed, preparing reports, tracking and reconciling expenses and day-to-day communication between teams)

• Works with key stakeholders and external facilitators to ensure coordination, scheduling, and administrative details of productions are completed in an effective and efficient manner

• Arrives prior to the crew (studio or on location), assists in pre-production, onset and post-production

• Tracking and wrapping of expenses including reconciling month-end studio finances

• Research & maintain freelancer lists and current information for artists (portfolios, rates); vendor creation and tracking

• Creates, updates and communicates production calendars including prepro meetings, style outs, shoot dates etc

• Builds pitch decks and assists in presentation preparation (scheduling, materials, logistics, catering)

• Supports management and transfer of files including naming conventions, approval process and archiving

What You Will Do:

• Assist with production tasks and support as needed logistically and administratively
• Assist with day-to-day studio management and communicate updates to the broader team
• Collaborate with other internal teams to ensure all details of production are met (ie sample supervisors, merch team)
• Support internal and external stakeholders to ensure details of shot list are locked off before shooting
• Provide status reports and project progress updates to leadership
• Other responsibilities as required.

What You Will Need:

• 3+ years of previous experience in a studio and/or production setting

• Exceptional organizational skills and a strong ability to multi-task and work with shifts in priorities as they arise

• Strong communication skills, written & verbal

• Understand the importance of relationship management, and collaborate with different personalities and dynamics

• Team focused with self-confidence and and personal motivation; proactive and takes the initiative

• Ability to respond positively and act thoroughly  with a sense of urgency to multiple tasks and concurrent deadlines

• Must be able to adapt and react to constantly changing details and priorities, and shift focus as needed

• Ability to give and receive clear communication, and work with instructions from others to take action

• Knowledge and interest in staying up-to-date with current production processes and trends

• Highly competent with Microsoft Office and Google Suites

What You Can Expect:

• Competitive salary and benefits package
• Associate discount up to 40% including top brands
• Flexible work environment that allows for work-life balance

About The Bay:

The digital-first transformation of The Bay takes us to the next level, with significant focus on technology investment and innovation – including the creation of Technology Hubs, increased fulfillment capabilities, expanded marketing and extended vendor partnerships for a highly-curated assortment.

Since the introduction of  Marketplace in April 2021, The Bay has introduced more than 1,500 new or expanded brands and more than 25,000 new products through the new Marketplace Technology platform, and continues to grow and innovate on thebay.com — currently the 6th largest e-commerce business in Canada.

The Bay and Hudson’s Bay will work collaboratively to continue delivering an enhanced and seamless customer experience.

We are proud to share our tenured commitment to Diversity, Equity and Inclusion. Learn more about our commitment at HBC Foundation & HBC Heritage.

Our Commitment to Building a Winning Culture:

As One Team we have re-established our internal behaviours and culture to ensure we all succeed. One Team provides the tools needed to shift our ways of working and creates change to become a purpose-driven, digital first business. Our 4 pillars for embracing One Team are: Always be Customer Champions, Performance and Purpose Driven, Keep it Simple & Change Agents.

Interested in Social Media?

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Thank you for your interest with HBC. We look forward to reviewing your application.

HBC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HBC complies with applicable state and local laws governing non discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence,compensation and training.

HBC welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.