HR/Payroll Admin Assistant Full Time

We are looking for a detail‑oriented Human Resources & Payroll Administrator to support core HR and payroll activities at our Grande Prairie site. This hands‑on role supports the full employee lifecycle, payroll coordination, and daily HR operations in a fast‑paced environment.

This is a temporary role with an estimated duration of three months, well suited for an HR or administrative professional who brings strong organization, clear communication, and a service‑driven approach to supporting employees and leaders.

Applications for this position must be submitted no later than 4pm, Sunday May 10th.

HR Administration:

• Maintain accurate and complete employee records across HRIS and document management systems
• Support ad‑hoc HR projects and administrative initiatives as required

Onboarding, Offboarding & Recruitment

• Enter new hires into payroll, HRIS, and IT systems
• Maintain an up‑to‑date employee roster
• Coordinate new hire orientations, including safety onboarding components and onboarding paperwork
• Manage 30, 60, and 90‑day performance reviews
• Conduct and track exit interviews for Canadian operations

Payroll & Benefits

• Coordinate and administer payroll for hourly employees
• Act as liaison between site operations and Payroll, ensuring timely submission of status changes
• Conduct monthly payroll audits for rates and vacation accruals
• Update vacation accruals for employees transitioning to full‑time status

Safety Administration & Compliance

• Support site safety audits by maintaining accurate documentation and employee training records
• Ensure employee files meet corporate and regulatory safety documentation standards
• Partner with site leadership to support a strong safety culture and timely follow‑up on safety‑related requirements

Employee Engagement/Relations:

• Provide exceptional support through strong administrative practices and timely follow-up.
• Maintain positive relationships with employees.
• Foster strong communication and cooperation with managers and superintendents.
• Respond promptly to employee issues and concerns.
• Keep HR management informed of serious concerns or issues.

Required Skills and Education:

• Minimum of Grade 12 or equivalent education
• Experience with HRIS systems and document control.
• Previous experience with Payroll administration for hourly employees
• Previous experience with benefits administration and familiarity with employment standards are considered assets.
• The ability to effectively partner with all levels of the organization and positively influence others.
• Strong interpersonal skills and the ability to provide leadership in non-reporting relationships.
• Advanced skills in MS Excel and other MS Office applications.

We believe that inclusion and diversity are essential to driving productivity, creativity, innovation, and maintaining a competitive edge. Our recruitment process is designed to be fair and equitable, focusing on qualifications and experience.

We appreciate all candidates’ interest, but will contact only those selected for interviews. Our hiring for various positions is ongoing and includes different screening processes such as behavioral assessments, references, and criminal record checks, depending on the role and location.