Hospitality House Hiring for Finance Officer Job at Grass Valley, CA Full Time

This full-time position is located in Grass Valley, California (a halfway point between lake Tahoe and Sacramento). Partial telecommuting may be considered at the discretion of the Executive Director.

Hospitality House began as a shared vision in 2005 when concerned Nevada County citizens came together to help individuals struggling with homelessness. After operating as a nomadic shelter for eight years, Hospitality House opened its doors as an emergency shelter, Utah’s Place, in 2013. It became the first and only permanent homeless shelter in Nevada County and remains the only general use emergency shelter today. Hospitality House plays a critical role in the community, offering emergency shelter, street outreach, food, clothing, job training, customized case management, mental health counseling, enrichment classes, transportation, recuperative care, pet-care, housing assistance, and homelessness prevention services.

Finance Directors and Administrators encouraged to apply! The Finance Officer is a finance and fiscal management extraordinaire—someone gifted at all things finance. While finance-related activities are the primary focus, the Finance Officer assists in other meaningful areas supporting Hospitality House, including supporting the HR and Admin Department and serving on the Executive Leadership Team.

POSITION SUMMARY
Under the supervision of the Executive Director, the Finance Officer provides financial oversight to Hospitality House. Duties include but are not limited to accounts receivable/payable, grants management, contract compliance, financial reporting, and insurance/risk management.

ESSENTIAL DUTIES AND RESPONSIBLITIES

• Oversees accounts payable and accounts receivable transactions, ensuring that all separation of duties are maintained.
• Verifies, allocates, and posts financial transactions to QuickBooks.
• Manages month-end closings including bank reconciliations, accruals, adjusting entries, pre-paid expenses, receivables, and balance sheet accounts with support from the Board Treasurer and/or Finance Committee.
• Schedules and provides oversight of the annual financial audit and preparation of the Form 990. Review payroll tax findings.
• Assists in the development of the annual budget and provide relevant status reports for continuous oversight.
• Prepares monthly and quarterly financial reports for the Executive Director in preparation for Finance Committee and Board Meetings, advising the Executive Director of any material changes or concerns.
• Manages all government contracts ensuring timely submission of all public reporting requirements to safeguard funding. Ensures timely data collection and reporting by staff for quarterly financial and regulatory compliance. Attends all public grant funding workshops to understand grant application guidelines and subsequent funding reporting.
• Maintains appropriate insurance coverage at all times, updating, reducing and expanding policies as needed. Ensures timely annual renewals and/or make recommendations to the Executive Director with new policy options.
• Creates and maintains a calendar of due dates for grant reports, tax submissions, contract reporting deadlines, audit fieldwork, and any other due dates relating to fiscal management.
• Attends Board of Directors Finance Committee meetings and Board of Director meetings upon request. When asked, presents financial statements at Board of Director meetings in the absence of the Board Treasurer.
• Other duties may be assigned.

Personnel Management

• Maintains knowledge of fire, safety, health, and work standards to ensure a safe and positive environment for all. Works with Leadership Team to create and update Workplace Safety standards and disseminate information to all staff; regularly coordinates quarterly staff trainings on topics related to building evacuations, safety standards and protocols.

• Actively oversees vendor contracted on behalf of Hospitality House to perform services and/or install product/equipment. Ensures contracts have been both signed off by the Executive Director and within the approved budget before any work takes place or product delivered

Community Relations

• In partnership with the Executive Director and Leadership Team, ensures compliance with all agreements with other organizational entities, such as the Use Permit Conditions with the City of Grass Valley.
• Facilitates use of volunteers, where appropriate, in all areas of Hospitality House.

BUSINESS NECESSITY
The needs of Hospitality House may be dependent on responding to and anticipating rapidly changing external and internal demands in all aspects of how business is conducted. This may include, but is not limited to, organization structure, finances, goals, personnel, work processes, technology, and customer demands. Therefore, it may become necessary to make modifications to how business is conducted, and work is accomplished, with minimal or no advance notice to employees. Accordingly, the employee must be capable of adopting with minimal or no advance notice, to change in how business is conducted, and work is accomplished, with no diminishment in work performance.

SUPERVISORY RESPONSIBILITIES
The Finance Officer supervises two direct reports; the Grant Manager and Data Manager including work-product, deadlines, contract compliance, and timekeeping.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE
Bachelor’s degree (B.A.) or equivalent from a four-year college or technical school; or three to five years related social work and/or non-profit program management experience and/or training; or equivalent combination of education and experience. Human services experience dealing with issues unique to homelessness, substance abuse, mental health, and physical disabilities preferred. Specific knowledge and experience with Twelve Step philosophy, addiction and recovery is also preferred. Three to five years-experience providing direct social work and/or case management experience to at-risk, homeless and/or mentally ill people, including at least one year training and supervising the work of staff.

LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of volunteers, donors, members of the general public and employees of the organization.

COMPUTER SKILLS
To perform this job successfully, an individual should have knowledge of: Database Software (HMIS preferable); Internet Software; Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Gmail); Presentation software (PowerPoint); and Publisher software. Effectively utilizes computer programs to access, input, and retrieve work-related information.

CERTIFICATES, LICENSES, REGISTRATIONS
Current vehicle insurance and a valid CA state driver’s license.

OTHER SKILLS, ABILITIES, AND QUALIFICATIONS

• Understands status as a mandated reporter of child or vulnerable adult maltreatment and ensures all shelter staff has this training.
• Possesses a natural ability to show compassion and empathy while also being firm, fair and consistent in upholding Hospitality House policy and all applicable laws.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit and walk (including up and down stairs); use hands to finger, handle, or feel; reach with hands and arms; talk and hear; smell.

The employee must occasionally lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is typically moderate to high with high levels of distraction.

NATURE OF SUPERVISION RECEIVED
Must be able to work independently toward attainment of operational goals and contract compliance.

Job Type: Full-time

Pay: $72,800.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor’s (Preferred)

Experience:

• Microsoft Excel: 5 years (Preferred)
• Budgeting: 3 years (Preferred)
• Financial concepts: 5 years (Preferred)

Work Location: One location