Home and Community Care Support Services is Looking For Administrative Assistant at Toronto, ON Full Time

Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place

By applying your organizational strategies and experience, you will have the opportunity to impact lives in your community, enjoy a balanced lifestyle, and be part of a great team that makes care happen.

What will you do?

ing to a Director, Patient Services this position is responsible for providing administrative support to assigned team(s), division or group of non-union staff.

Manages calendar of Manager/ Director by scheduling meetings, making adjustments as necessary based on changing needs and priorities. Identifies upcoming issues and meetings, and supports preparation.

Supports agenda development and attends team/sub-region meetings and priority huddles, and documents action items. Follows up with team members on status of action items.

Answers and screens incoming telephone calls; provides information to external and internal requests; directs callers to appropriate staff; takes and relays messages.

Support travel and meeting arrangements including equipment and room set-up, distribution of agendas and information materials as required.

Coordinates the orientation of new staff and ensures all necessary supplies and equipment are requested, delivered and/or setup. Supports documentation and approval of payroll.

Collates travel and parking related expenses for ing Director(s) sign off

Performs other duties as required.

What must you have?

Education:
Completion of post-secondary education in administrative studies or equivalent years of experience in an office setting.

Experience:
Demonstrated working knowledge of general office administrative and coordination processes, methods and techniques acquired through a minimum of two years’ experience.

Demonstrated ability to work with limited supervision, with proven skills in organization and time management.

General understanding of Home and Community Care Support Services business objectives

Proven ability to manage multiple priorities with short timelines and engage team members to balance workload.

Ability to handle sensitive and confidential information in a discreet and professional manner.

Superior oral and written communication, proofreading skills and attention to detail.

Advanced key boarding skills and the ability to use a variety of software programs (including MS Office Word, Excel, PowerPoint, Project, Visio, SharePoint etc.); advanced knowledge of internet searching and navigating; Ability to work with Toronto Central -specific databases and find and retrieve information on the intranet.

English/French bilingual would be an asset.

Project coordination experience an asset.

What do we offer?

We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

Attractive comprehensive compensation packages and benefits

Valuable development opportunities

Membership in a world class defined benefit pension plan

Who are we?

We are Home and Community Care Support Services, ready to serve every person in Ontario. We partner with patients and caregivers, primary care providers, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centered care.

Why join us?

If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment

Home and Community Care Support Services is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.