Hogan Lovells Hiring for HR Administrator at London Full Time

Job Title

HR Administrator

Department

People

Office Location

London

Reports To

Senior HR Adviser

Working Hours

35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns and are piloting a hybrid working approach, please contact a member of the recruitment team to discuss further.

Firm Description

Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our ‘one team’ global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa. With a presence in the world’s major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

Department Description

The People team is responsible for all people management activities in the London office in relation to legal staff (including those seconded to clients and international offices), business support staff and PAs.

The HR Administrator will provide support to the Senior HR Manager, HR Manager and Senior HR Adviser as well as hold core task responsibilities and ensure the provision of a professional and high quality HR service to the Business Service Functions.

Role Overview

This role provides administrative support to the business services advisory teams in London, working closely with the PeopleAdmin team in Johannesburg.

Key Responsibilities & Accountabilities

Reviewing the bi-weekly movement report ensuring all probation and trial period reminders are actioned, flagging any other actions required to the relevant HRM/A and follow up as directed

Track people movements, to include leavers, joiners, family leave and secondments, flagging to the relevant HRM/A any actions required

Co-ordination of new joiner and contingent worker processes with the PeopleAdmin team, including conducting ID checks for new joiners and contingent workers

New joiner induction – to include responsibility for updating and maintaining the HR induction slides, delivering the weekly HR induction and conducting right to work checks as required

Run weekly sickness absence reports, flagging to the relevant HRM/A any actions required. Liaising with PeopleAdmin to produce any OSP letters as directed by the HRM/A. Co-ordination of notification emails for sickness absences and collect sickness notes and return to work forms

Preparing regular holiday reports in a timely and user friendly way

Support the HRM/A in producing regular and adhoc reports liaising with the HRIS reporting team and PeopleAdmin

Provide administrative support at salary review, to include booking meetings, preparing documentation, updating spreadsheets and other ad hoc tasks as required by the HRM/A

Review offer paperwork and letters

Draft letters, emails and internal communications to the business e.g. referrals to Occupational Health, disciplinary invites, performance improvement plans etc

Support the Senior HR Adviser with exit interviews and family leave meetings and administration as required

Act as the main point of contact for parental transition coaching referrals

Process invoices as required

Assist with internal salary benchmarking

Note taking at meetings as required

Any other ad hoc support as required, including supporting on projects, running reports, drafting documentation

All members of the firm participate in our Responsible Business program.

Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services

Person Specification

The Candidate

Excellent written and verbal communication skills with high attention to detail and accuracy

Presentation skills

Note taking skills

Client orientated approach

Ability to build effective working relationships with colleagues and internal clients at all levels of seniority

Ability to plan, organise and prioritise own workload and deal with conflicting priorities to complete tasks to a deadline

Flexible approach to work and responsibilities and a ‘can do’ proactive approach

Understands and appreciates the confidential nature of HR work.

Qualifications & Training

Minimum 5 GCSE’s or equivalent at A-C including English and Maths.

General Attributes

Prior experience in an administrative role, which at times is pressurised with a high degree of customer focus/service

Good working knowledge of Microsoft office

An interest in gaining HR knowledge and experience within a fast paced professional services environment.

Agile Working Statement

Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

Equal Opportunities Employment Statement

It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, ethnic origin, gender identity, religion, sex or sexual orientation.

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