Hire Space Hiring for Finance Coordinator Job at Remote Full Time

About Hire Space

Hire Space provides everything needed for businesses to host world-class virtual, hybrid or in-person events, both in the UK and globally. As long-standing EventTech leaders, we are at the forefront of the rapidly growing world of virtual events. To help us on this journey we are seeking a Finance Operations Associate to join our passionate and collaborative team.

We operate the UK’s largest venue marketplace, which hosts over 6,000 venues and is used by over 2 million prospective event planners each year. Our clients include Google, Facebook, Red Bull, UNICEF, and Dr. Martens. We have built a reputation for delivering world-class virtual events and are the force behind the largest virtual Xmas party of 2020.

We’re looking for smart, curious, and self-starting people from all backgrounds to join our team. Ultimately, we’re here to make events a joy.

Role

As our new Finance Coordinator you’ll work closely with the Finance Associate to manage financial processes that scale with the business as we grow. You’ll play a key role in the smooth running of the business operations, and the scaling of systems and processes which allow the company to thrive and to achieve its vision of becoming the most widely-used events resource globally.

You’ll be responsible for the day-to-day running of the internal finance function at Hire Space including credit control, accounts payable and team communications to ensure that both us and our suppliers get paid in a timely manner.

Ultimately you’ll be at the forefront of building a fantastic business that scales with our growth and allows the company to achieve its bold objectives.

Key Responsibilities:

Credit Control and Payables

• Managing our client monies account, including making payments on behalf of key clients and providing them with consolidated invoicing
• End-to-end management of our invoicing systems
• Operating the credit control function
• Managing bank and credit card reconciliations
• End-to-end management of our payables system, including approval of purchase orders, matching with bills sent by suppliers, and processing of weekly batch payments

What you’ll be measured on:

• Monthly cash in target
• Monthly billing target
• Feedback from clients suppliers on management of payables
• Qualitative feedback

Who you’ll be working with:

• Finance Associate for overview, direction and support
• Collaboration with external accountants on year end finance processes
• Team leads on internal systems and processes

You should apply if you:

• 1-2 years of experience in a finance role
• Working knowledge of UK VAT
• Experience using an online accounting package, ideally Xero
• Experience managing accounts receivable and payables
• Highly organised and process-driven
• High level of attention to detail and sharp at recalling facts
• Self-starting and proactive in improving processes
• Good written and verbal communication skills
• Good Excel/Google Sheets knowledge
• Excellent interpersonal skills
• Able to work independently

It would be a bonus if:

• You’re studying towards professional finance qualifications

Benefits

• Up to £26,000 p.a. salary
• Sponsoring of relevant professional qualifications e.g. ACCA
• Generous EMI share option scheme
• Generous maternity and paternity benefits
• Regular team socials virtually and in-person
• Regular professional development opportunities
• £200 home office spending allowance
• Free independent well-being coaching and therapy sessions as part of our Mental Health initiative

Extras

• Free nights out in London’s most exciting venues on a weekly basis (optional!)
• Take your pick from any of the optional extras:
  • Health and Fitness: Including gym membership, equipment, and classes
  • Mental Health: Including therapy (online and in-person) and CBT
  • Experiences, subscriptions, and classes: From Glo App to aromatherapy
  • Self Care: Including massages, reflexology, acupuncture,
  • Life Admin: Including childcare, house cleaning, dog walking
  • Food and Nutrition: Including meal boxes, nutritionist consultations, and shakes
  • Learning and Development: Including courses (online and physical) Education subscriptions and language lessons

Logistics

This is a hybrid remote / in-person role. You may be required to work from our Central London office location from time to time, and this allocation may change over time. You should always be somewhere that operates on UK time.

Our client base is predominantly in London and it is important that you are able to visit venues, clients and attend our away days in-person.

Equal Opportunities Statement

At Hire Space, we embrace diversity in all of its forms and foster an inclusive environment for all people to do the best work of their lives with us. We are an equal opportunity employer. All applicants will be considered for employment without attention to ethnicity, religion, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity status or disability status.