Hilton Corporate Hiring for PTP Officer Job at Sydney Full Time

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travelers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it’s with Hilton where we never forget the reason we’re here: to delight our guests, Team Members, and owners alike.

About the Role

This position forms part of the Hilton Accounting & Finance Services (HAFS) Center of Excellence (CoE) team dedicated to the delivery of timely and accurate transactional processing, accounting, financial reporting and analysis. This position will be responsible for processing of Procure to Pay (PTP) activities of the Hilton hotels and/or entities in the Australasia region from a central location. A critical aspect of the COE operation is proper utilization of the automated, e-invoicing systems and adherence to its related processes. This position is also the back up for fellow team members in the HAFS COE office, relieving and assisting as required, not limited to assisting with other functions, such as RTR, OTC or RA. This position forms part of the Hilton Accounting & Finance Services (HAFS) Center of Excellence (CoE) team dedicated to the delivery of timely and accurate transactional processing, accounting, financial reporting and analysis. This position will be responsible for processing of Procure to Pay (PTP) activities of the Hilton hotels and/or entities in the Australasia region from a central location. A critical aspect of the COE operation is proper utilization of the automated, e-invoicing systems and adherence to its related processes. This position is also the back up for fellow team members in the HAFS COE office, relieving and assisting as required, not limited to assisting with other functions, such as RTR, OTC or RA.

What will I be doing?

• Timely processing of invoice matching in DocMX including handling non-Purchase order invoices.
• Follow up on pending or overdue invoices.
• Liaise with Receiving teams/user department to monitor and review purchase orders in BirchStreet (Purchase order system) awaiting arrival of delivery dockets, receiving records, credit note and invoices without PO. Fortnightly review of Open PO report and follow up on any items requiring action.
• Reconcile and resolve any issue with transmitted invoices from DocMX to Navision (Finance system).
• Plan and process payment runs in Navision and DocMX
• Participate in end of month close activities and support the hotels in the timely delivery of financial reports
• Auditing of and accounting for, all items on outgoing records and credit notes.
• Monthly reconciliation of suppliers’ statements, ensuring all credit and discounts are accounted for. Follow up on outstanding invoices.
• Work closely with key stakeholders to follow up any outstanding items, particularly any aged open item more than 30 days
• Perform monthly balance sheet reconciliations (BSR) and follow up on open item or process adjustments
• Process employee expense claims and corporate card claims (AMEX).
• Provide a timely and responsive service to both internal and external customers in an efficient and professional manner.
• Prepare manual general journal(s) for Invoice allocation via excel cost allocation templates. Ensure all journals posted are submitted for approval.
• Comply to Hilton policies, statutory requirement, and SOX controls
• Attend and actively participate in departmental communication meetings and nominated training sessions and take responsibility for personal development
• Assist with internal and external audit requests and requirements
• Support activities to enable or enhance functioning of technology solutions including DocMX. This includes coordination with vendor admin for any system issues
• To perform any other assigned tasks or ad-hoc requests of a reasonable nature as required and requested by a supervisor or manager from time to time. This is may include Daily processing of any RTR, OTC, or RA tasks for any one or more hotels.

Skills and Qualifications
To successfully fulfil this position, you will require the following skills and qualifications:

• Tertiary qualifications in Accounting, Finance, Business or related field
• Previous experience in a Finance role and specifically in the Procure to Pay function will be an added advantage
• Accurate, well-organised, enthusiastic and reliable
• Strong analytical, problem-solving and interpersonal skills
• Excellent communication skills both verbal and written
• Proficiency, at an intermediate to advanced level, with computers and computer programs, including Microsoft programs (Excel and Word).
• Demonstrated trust and integrity in dealing with cash, payments and financial reporting
• Experience with Navision, BirchStreet and DocMatrix highly regarded
• Experience working in the Hotel or Hospitality Industry is an advantage

What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

As a Hilton team member, you can expect to receive:

• Comprehensive training and support for your new role
• Team member only discount global Hilton room rates
• Discounts of up to 25-50% on products and services in participating Hilton outlets
• Access to Hilton University training, offering more than 3000 learning programs
• Career development planning opportunities