HCRC Staffing Hiring for Healthcare Office Manager at Charlottesville, VA Full Time

We are a reputable and well-established healthcare clinic in Charlottesville, VA, with over 15 years of experience serving the community. Our focus is on providing top-quality care and helping patients improve their health, particularly those with chronic conditions. Our mission is to bring ease, wellness, and vitality into our patients’ lives.

Responsibilities

As a Medical Office Manager, your responsibilities will include:

• Managing short-term and long-term projects, including supply ordering, equipment, and office maintenance & repairs
• Assessing business efficiency and profitability
• Scheduling meetings, appointments, and making travel arrangements
• Tracking strategic planning through timelines, reminders, and team coordination
• Handling payroll, employee reviews, requests, and any other employee issues, as well as staff recruitment and employee benefits development
• Assisting with the writing of job duties for employee manuals and onboarding new hires
• Managing the budget, ensuring accurate and timely ing, and handling bookkeeping using QuickBooks
• Patient accounting and ledger reconciliation
• Planning in-house or off-site activities, such as parties, celebrations, and conferences

Required Skills

To be successful in this role, you should have:

• Minimum of 5 years’ experience as an Office Administrator, Front Office Manager, or Administrative Assistant
• Excellent time management skills, ability to multitask, and prioritize work in a fast-paced environment
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Familiarity with QuickBooks, MS 365, Adobe, and Google Suite preferred
• Comfortable with training other team members, role-playing, and holding the team accountable
• Experience with office machines, such as scanners, fax machines, and printers
• Business degree preferred, and property management experience is a plus

Schedule

The schedule for this role is Monday to Friday, with office hours ending at 12:00 PM on Fridays. Remote hours may be a possibility after 90 days of onsite work.

Salary (range)

The salary range for this position is $20-$25 per hour, with a bonus structure based on performance.

Benefits

We offer the following benefits:

• Paid time off (PTO)
• Paid holidays
• Medical insurance
• Dental insurance
• Life insurance
• Vision insurance
• Bonus structure based on performance
• Educational reimbursement
• Disability insurance
• Retirement plan with a 3% match
• Discounted in-clinic services for you and your immediate family

If you are a motivated and enthusiastic individual with superior organizational skills, we would love to have you join our fast-growing practice. As a Medical Office Manager, you will play a vital role in helping us build the best healthcare practice for our team and community.

If this sounds like the job for you, please send your resume to Brian Torchin, CEO of HCRC Staffing. We look forward to hearing from you.

Employment Type: Full-Time