HCA Healthcare Hiring for Administrative Assistant at Nashville, TN Full Time

Introduction

Do you want to join an organization that invests in you as an Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.

Job Summary and Qualifications

As part of Total Rewards areas, you will provide professional administrative support to Vice Presidents in Compensation and Benefits as well as their AVPs and Directors. Schedule meetings as requested. Assist other administrative support staff in projects and cross-coverage as needed.

Your responsibilities will include:

• Coordinates necessary travel arrangements and processes travel expense s via Concur and prepares reimbursement s as requested.
• Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested
• Maintains Outlook calendars, schedule meetings, video conference calls, and email as assigned.
• Prepares s for company activities as required.
• Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed. Prepares Compensation Committee of the Board of Director quarterly materials.
• Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.
• Facilitates logistics and arrangements of quarterly All Hands meetings, off-sites, and leadership meetings
• Maintain distribution lists.
• Maintains offices space assignment charts and helps onboard new hires.
• Maintains adequate supplies and orders special supply requests, as needed
• Maintains schedule of use of restricted conference rooms
• Sorts and distributes mail and other deliveries
• Prepares packages for overnight delivery
• Assists other administrative support staff in projects and cross-coverage if needed
• Flexible in supporting any office projects needing extra attention due to specific deadlines.
• Answers phones and screens phone calls, assists and directs callers and takes messages.

What qualifications you will need:

• High School Graduate / GED is required
• 5+ years of experience in relevant work is required
• 3+ years of experience in senior level executive support is preferred
• Ability to multi-task and work independently with minimal supervision
• Proficient at Microsoft Word, Excel, Outlook, and PowerPoint
• Excellent interpersonal and organizational skills

• Ability to work and participate in a team environment within and across departments

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

“Good people beget good people.”- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.