Hawaii Foodbank Hiring for Community Development Specialist (Kauai) Full Time

Hawaii Food Bank Job Description
Job Title: Community Development Specialist

Department: Impact – Development (Kauai)

s to: Director (Kauai)

FLSA Status: Part-Time, Non-Exempt

Last Review Date: April 6, 2022

Approved By: President/CEO

Approved Date: March 25, 2019

POSITION SUMMARY
The Community Development Specialist (CDS) is a collaborative supporter and a member of the impact team with the objective to support the mission of Hawaii Foodbank Kauai (HFBK) and the clients served by helping to build an ever-increasing network of engaged individuals, corporations, organizations, food partner agencies, and sites for the organization.

The CDS coordinates the interactive operations of HFBK’s food drive program, the planning and logistics of the special events, building relationships in the community, and representing the Foodbank through internal and external activities. Also coordinates the recruitment, communication to, management of, and daily operations of HFBK’s volunteer program along with HFBK’s School Pantry Program. Seeks out opportunities to represent HFBK at external events, and builds relationships in the community and with prospective volunteers, which may include evenings and weekends.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Coordinates HFBK’s food drive and events activities through responsibilities including but not limited to
• Presenting HFB’s mission, programs, food drives, and events through public speaking engagements, conducting tours, staffing conference and event exhibit tables, etc.to build donor relationships, engage food drive hosts, and solicit gifts effectively;
• Maintains accurate and adequate inventory of food drive and/or event materials,
• Maintains updated food drive and events calendar;
• Serves as primary contact for company engagement, as assigned.

• Works with the Food Drive & Special Events Director, to ensure consistency between the Oahu & Kauai campaigns or events.
• Completes monthly ing summaries for current, completed, and projected campaigns and meetings, annual s, newsletters, events, website, etc. Work interdepartmentally to coordinate campaign logistics which include but are not limited to food drive drop-offs, donation pick-ups, events, etc.
• Provide back-up support to the Director and relevant staff during campaigns and events.
• Provide excellent customer service and collaboration with donors for campaign and event success and increased community engagement.
• Coordinates multi-faceted campaigns and events through excellent administrative organization and accurate record keeping, including but not limited to:
• Ensuring timely and complete donation tracking and donor information updates regarding food and fund drive events and assisting with donation processing during peak donation times, providing regular and situational s.
• Completes data entry in Raiser’s Edge event module and Netsuite, including but not limited to budget, expenses, participants and event details. Maintains accuracy of Outlook contact and Raiser’s Edge database
• Providing event/campaign support through timely sponsorship mailings, managing event/campaign donation spreadsheets, generating thank you letters/receipts and event donation wrap up.
• Maintains filing and organization system for campaigns and events.

• Build relationships with HFB’s staff to acquire the information needed to solicit gifts and build donor relationships effectively.
• Responsible for the administration of the HFBK’s School Pantry Program, to include the school pantry and summer feeding program. Will coordinate the deliveries with Operations Staff and applicable site, monitor site for food safety and program compliance, collect required data, review monthly s, food distribution, and program operations along with the Administrative & Agency Manager
• Works with the Community Engagement & Advocacy Director (CAE Director) to ensure consistency between the Oahu and Kauai volunteer programs.
• Serves as the main contact for those interested in volunteering with Hawaii Foodbank.
• Orients, trains, coaches, motivates, measures and evaluates volunteers in accordance with organizational policies, procedures, and programs. Orients volunteers to increase their understanding of the organization, its clients, its services and the role and responsibilities of volunteers.
• Plans and implements informal volunteer recognition activities to recognize the contribution of volunteers to the organization. Assists the Director with formal volunteer recognition activities.
• Coordinates education sessions for volunteers, food partner agencies, and community partners, developing training tools and curriculums as needed, including education around the issues of homelessness, mental illness, addiction, food safety, civil rights, and other relevant topics.
• Serves as the liaison support between volunteers and the applicable departments to ensure that staff are prepared for arrival of volunteer groups and that all necessary tools, resources and materials are readily available and all staff and volunteers understand details and expectations.
• Provides liaison between community volunteers and HFB, providing clerical and meeting support, as needed.
• Assists with conflict resolution among clients, sponsors, staff and volunteers according to established procedures.

OTHER FUNCTIONS

• Provide warehouse tours and HFBK presentations, as needed.
• Comply with all federal, state, and company policies, procedures, and regulations.
• With team, present recommendations and assist in implementing quality initiatives.
• In accordance with our “team” philosophy, the person filling this position may be required to carry out or assist with other tasks in addition to the duties listed on this job description.
• Provide support on any other duties, such as social media, web technologies, event administration, and as assigned.

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working evenings, holidays, special events and project work and weekend hours as needed and/or assigned.
• PHYSICAL DEMANDS:

Physical Demands

Not Applicable

Occasional

1-33%

Frequent

34-66%

Constant

67-100%

Pushing:

Pulling:

Lifting:

Ground to Waist Height

Waist to Chest Height

Overhead Height

Carrying

X

X

X

X

X

X

X

Sitting:

Standing:

Walking:

Running:

X

X

X

X

Stair Climbing:

X

Bending:

X

Crawling:

X

Squatting:

X

Kneeling

X

Stooping:

X

Crouching:

X

Climbing:

X

Forward Reaching:

X

Twisting:

X

Side Bending:

X

Overhead Reach:

X

Grasping:

Handling:

Finger Dexterity:

X

X

X

Vision:

X

Hearing:

X

Eye-Hand-Foot Coordination:

X

COMMUNICATION DEMANDS:

Communication Demands:

Not Applicable

Occasional

1-33%

Frequent

34-66%

Constant

67-100%

The position requires talking to co-workers:

X

The position requires talking to current and prospective volunteers, food partner agencies, companies, organizations, and other stakeholders:

X

The position requires written communication to co-workers:

X

The position requires written communication to current and prospective volunteers, food partner agencies, companies, organizations, and other stakeholders:

X

The position requires talking on the telephone:

X

The position requires supervising others:

X

The position requires responding to written or verbal requests of co-workers:

X

The position requires responding to written or verbal requests of current and prospective volunteers, food partner agencies, companies, organizations, and other stakeholders::

X

The position requires training, presentations, and giving verbal instructions:

X

The position requires receiving verbal instructions:

X

The position requires receiving written instructions:

X

The position requires reading:

X

The position requires visiting/working at different worksites:

X

DESCRIPTION OF TASKS

• Most tasks covered in essential duties and responsibilities.

EDUCATION and/or EXPERIENCE:

• Associate’s degree (A.A.); or 3 years related work experience and/or training; or equivalent combination of education and experience is preferred.
• 3+ years of event and/or non-profit experience is preferred
• Working knowledge of laws related to volunteerism is preferred.

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on one and small group situations to customers, clients and other employees of the organization.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to calculate figures and amounts such as discounts, interest, commissions, percentages. Ability to apply all concepts of bookkeeping and all generally accepted accounting procedures.

REASONING ABILITY:

• Ability to carry out a varied and wide range of written or oral instructions, from detailed to uninvolved to nebulous.
• Ability to deal with problems involving a few concrete variables in standardized and unique situations.
• Possess the ability to define problems, collect data, establish facts, and draw valid conclusions in the problem solving and decision making process; ability to interpret an extensive variety of technical instructions; and ability to analyze all aspects of a situation and determine win-win outcomes.
• EQUIPMENT, MACHINES, TOOL, VEHICLES USED:

• Ability to use a computer workstation, including keyboard, mouse, glide/track pad, printer, copier, scanner, fax, and communication systems (including internal VOIP system, online meeting/communication systems, mobile systems, etc.)
• Proficient computer software skills (Microsoft Office, Adobe Acrobat, Raiser’s Edge, Square, Eventbrite, etc.)
• Ability
• Operate 10-key calculator.
• Insured vehicle with valid driver’s license and clean driving record.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand. The employee must be frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include distance vision and the ability to adjust focus.

WORK ENVIRONMENT:

• Requires driving for off-site day, evening and weekend meetings and events, as needed or assigned.
• Requires the use of computer, mobile, telephonic equipment, Volunteer Local, Mobile Cause, Square, etc.
• May occasionally collect cash and/or give change and is responsible for related bank transactions.
• The noise level ranges from quiet to moderate to loud at times.
• ADDITIONAL INFORMATION

This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

I have read and understand the essential duties, responsibilities and qualifications for this job and am able and willing to perform them accordingly.

________________________________________ __________________

Signature Date

________________________________________

Print Name

Job Type: Full-time

Pay: $45,000.00 – $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Lihue, HI: Reliably commute or planning to relocate before starting work (Required)

License/Certification:

• Driver’s License (Preferred)

Work Location: One location