Havas Lynx Group Hiring for Recruitment Administrator Job at Manchester, England Full Time

Pride in what we do. In what our work does. In how it changes lives. In making a difference around the world. In making a difference in our neighbourhood. In what we believe. In how we’ve grown. In who we are. And how we stand together.

Everything this company achieves, every life it saves, every penny it makes, every policy it changes, every award it wins, is down to everyone that works here.

We are Havas Lynx Group; a team of over 500+ people in Manchester and London, with a history of over 30 years and an ever evolving future. You can get a feel for the #LYNXLife via YouTube, #LYNXLife playlist, Instagram, Facebook, LinkedIn and Twitter.

Our role

The role of Talent Acquisition Coordinator will see you work in our established Talent Acquisition Team working across the Havas Lynx Group in Manchester and London. Your role will be to administrate the process for multiple teams across the business in the resourcing of freelance talent. In addition, you will support the maintenance of our freelance talent pool and look to add new talent for future projects.

This is an important and challenging role. As the global market leader in our industry, we’re dealing with majority of the top ten pharmaceutical companies in the world. Our clients are demanding, and we strive to deliver excellence. A core component of being able to deliver projects that match our clients’ expectations is our trusted bank of freelancers.

We’re not necessarily looking for someone with previous experience in a similar role, but we are looking for someone who is organised, has strong attention to detail and can work at pace. You’ll be joining a successful, sociable team who are incredibly supportive of one another.

What you’ll be doing:

• Inputting freelancer’s timesheets into our management platform making sure that all data provided is correct
• Draft contracts as and when requested
• Ensure all freelancers have the relevant up to date insurances in place
• Assessment to establish whether freelancers fall within IR35
• Management of various trackers and internal / external platforms
• Ensure any relevant process documentation is kept up to date
• Complete offer letters and contracts using information provided via internal proforma’s
• Forward offers, new starter forms and reference requests
• Issue relevant candidates with a Non-Disclosure Agreements where necessary
• Sourcing new freelance talent

What you’ll need:

• Previous experience in an administrative role, not necessarily recruitment related
• Excellent attention to detail and organisational skills
• Strong interpersonal skills
• A willingness to learn
• A good understanding of the Microsoft Office suite
• An approachable, friendly attitude

What’s in it for me?

• ‘Thoughtful Working’ post pandemic – split remote and office-based working (pilot programme)
• 20 days holiday, plus additional 3-day discretionary Christmas shutdown, offered on top of your annual leave
• Increasing holiday allowance connected to length of service (with the option to buy more)
• Early Friday finish throughout the year
• Extra early Friday finish during summer months
• Late Monday start during winter months
• Wellness Wednesdays with extended lunch hours
• Wellbeing programme – yoga, football, running club, hiking and more
• Season ticket interest free loans for travel
• #LXAcademy – our huge bespoke training programme for personal and professional development
• Life insurance
• Company pension
• Medicash healthcare benefit
• Enhanced parental return to work scheme
• Office dogs
• In office drink trolley Fridays
• And the best, fully paid for, company parties and socials!