Harris Hill Charity Recruitment Specialists Hiring for HR Assistant at London Full Time

Job description

I am delighted to be working with an amazing health charity in search of an experienced HR Assistant. This role will see you support the HR Business Partner with their delivery of front-line HR services and overview of best HR practice by providing a comprehensive administration and customer focused service in responding to different HR queries and issues. You will be expected to monitor the recruitment system ensuring vacancies are posted in a timely manner and provide a bespoke service to employees and managers. You will also be responsible for managing multiple recruitment campaigns and update the HR Business Partner on recruitment activities.

You will be responsible for coordinating key HR processes including payroll administration, end of probation reviews, end of fixed-term contracts, and answering routine queries from staff and managers through the HR Advice Inbox.

Key Responsibilities:
To lead on coordinating the recruitment process for new and replacement positions under the relevant business area. This will involve tracking the online recruitment system for recruitment authorisation, coordinating relevant materials, placing adverts, answering queries from candidates, and arranging interviews. Be responsible for posting volunteering and trustee roles as required.

Liaise with the external agency responsible for managing recruitment campaigns. If required, liaise with recruitment agents to support the recruitment of posts that are difficult to recruit to and occasionally arrange temporary staff in times of high demand.

To keep a robust record and track of each recruitment campaign, documenting relevant materials and costs associated. Including processing invoices relating to recruitment activities.

If required, to sit on interview panels to support recruiting managers, ensuring that the process is fair and meets the organisation’s equal opportunities policy.

Issue conditional offer letters with the relevant forms to be completed by the new starter. Responsible for keeping the CRM up to date with staff data, entering the post details for new starters and making changes where staff changes roles and/or terms and conditions.

Responsible for completing employment checks, this include chasing references, verifying right to work in the UK and Disclosure Barring Service check. Issuing employment contract in a timely manner.

Responsible for collating all the relevant data for the payroll and entering it into the payroll spreadsheet in time for the monthly deadline and ensuring the supporting evidence is saved in the HR only or additional information folder. This includes new starters, leavers, and any updates relating to name, address and bank details.

Answer routine recruitment queries from the inbox relating to recruitment, ensuring emails are responded to promptly and contribute to meeting HR SLA’s. Responsible for processing invoices relating to HR activities, ensuring accurately recording information and getting sign off.

In conjunction with the HR Business Partner and Recruitment Manager to support managers to address recruitment and retention issues as necessary.

Track probation periods for new employees, following up with managers to ensure the 3- & 6-month review forms are completed and uploaded to i-mind. To issue staff with a confirmation letter once they have passed their probation and flag any concerns raised by the line manager to the relevant HR BP.

Track the expiry of Fixed-term contracts each month and follow up with managers and the HR BP to ensure relevant consultation meetings take place and letters are sent to staff. Issue extension or FTC to perm letters where applicable or support the manager to complete the leaver process.

Coordinate the staff leaver process ensuring managers complete the leavers’ checklist, issuing leavers’ letters and encouraging staff to complete the Exit questionnaire and/or attending an exit interview with a member of the HR team.

Support with the administration of staff benefits including season-ticket loans, bike to work and eye care voucher.

With support from the relevant HR BP and HR Advisor, cover transactional work for the other HR Assistant in their absence, including recruitment, payroll administration, answering queries and producing letters as required

Person specification

Essential criteria

Significant experience of managing end to end recruitment cycle, this includes tracking recruitment authorisation, placing adverts, arranging interviews and completing background checks.

Experience with using recruitment systems

Experience with supporting transactional HR processes and handling information.

Proficient in using standard office IT and management systems (i.e. email, diary management, MS Office (Word, Excel, Outlook and Access). 3. Experience of setting up and maintaining efficient filing systems and maintaining accurate records.

If you are immediately available with the above skills and experience, please apply online toda