Habitat for Humanity Guelph Wellington is Looking for Information Administrator Full Time

Building homes. Building community.

JOB DESCRIPTION

Position Title: Information Administrator

Location: City of Guelph and Wellington County

Status: Full‐time, 37.5 hours per week

Reports to: Director, Organizational Development

Key relationships: CEO, Accounting & Finance team, RD team, ReStore team

Works regularly with: Affiliate Stakeholders and Staff

Mission Statement: To build and steward strategic partnerships in Guelph and Wellington County that support the Habitat for Humanity GW mission and build projects present and future

About the Organization:

Habitat for Humanity Guelph Wellington works to create new opportunities for affordable home ownership – an important part of the housing continuum, and an important part of the solution to the current housing crisis. Habitat GW works to provide a hand up, not a hand out, to partner with families to create the opportunity for a safe and decent place to live. Over the coming 3‐5 years, Habitat GW has ambitious goals for building throughout Guelph and Wellington County, with 2 projects currently underway, bringing homes to over 70 families. As a charitable organization, Habitat GW relies on partnerships, investment and donations from the community to bring these projects through to fruition.

Expectations:

• Position reports directly to the Director, Organizational Development
• Habitat for Humanity Guelph Wellington supports a flexible in-person/remote work environment when possible, however this role is more in-office than remote
• Successful candidate must work well in a team environment but be able to work independently, identifying resources needed to support team leaders achieving their objectives
• Provide feedback and insights to enhance the administration of daily office operations
• Continuous improvement of systems mentality

Duties:

• Provide support behind the scenes for consistent document tracking
• Act as the receptionist to greet visitors and connect them to the correct party
• Purchase and maintain office supplies
• Maintain website and integration within existing systems
• Lead the support of daily technology management and creating proactive solutions for improvement (PDF editor, coordinating with outsourced IT to address ongoing concerns, maintain records of allocated employee hardware with updates as required, establish and maintain IT access upon personnel changes, management of the phone system, internal Microsoft office 365 administrator, office equipment)
• Attend team meetings as required
• Support the Director, Organizational Development in obtaining data from various teams required for the completion of federal and national compliance reporting deadlines
• Redesign the document management library for information storage to support monthly reporting across the affiliate corporate library (SharePoint), document tracking and understanding of metrics across all affiliate activities to promote corporate knowledge and transparency in the following critical areas:

o Build and Construction (administration, funding applications and draw tracking across projects)

o Financing and Administration (forecast of ongoing commitments and contingencies, Government and financial institution funding draws)

o Communication, Marketing and Resource Development (coordination and supporting knowledge centre, bond administration, storage of donation receipts and receipting process)

o Family and Volunteer Services (collection and maintenance of financial document storage: net asset summary, rental and commercial reporting, family annual income review)

o ReStore (truck team dispatch documents, coordination of the collection of the metrics for the ReStore reporting, supporting process improvement)

• Other duties as required/designated by the Director, Organizational Development

Background & Skills

• Ability to navigate and accept change and integrate best practices within evolving structures
• High organizational abilities including familiarity in development of document filing and coordination/storage systems
• Excellent verbal and written communication skills, and comfort with providing and receiving feedback from a variety of stakeholders
• Confidence in approaching others to obtain information as required
• Ability to report information to a wide variety of stakeholders both internally and externally (management team and banks/government)
• Strong technical skills and level of comfort working across a variety of software systems which includes:

o Microsoft 365 (Teams, Outlook, SharePoint, Excel)

o Canada helps/Mail Chimp/Benevity/United Way/CAF/Strategic Charitable

o PowerBi

o Cluster

o Vonigo/Abilia

_Application:
_Interested applicants are encouraged to send a cover letter and resume to Tracy Hudson – [email protected] ca
Thank you in advance for your interest and application. Due to the volume of applicants, only qualified candidates advancing in the process will be contacted.

Job Type: Full-time

Salary: $50,000.00-$60,000.00 per year

Benefits:

• Paid time off
• Wellness program

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Guelph, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

• Bachelor’s Degree (preferred)

Work Location: In person

Application deadline: 2023-05-01