Great Expressions Dental Centers Hiring for Facilities Vendor Manager at Southfield, MI, United States Full Time

Overview

For nearly 40 years, Great Expressions Dental Centers (GEDC) has been a leader in providing preventative dental care, orthodontics and specialty care with 275+ local offices in 10 states : Connecticut, Florida, Georgia, Massachusetts, Michigan, New Jersey, New York, Ohio, Virginia, and Texas! One of the largest privately owned Dental Support Organizations in the United States, GEDC is consistently recognized for contributions to improving oral health through quality and safety initiatives, affordable dental care services, patient convenience, research and more.

We are currently looking for a Facilities Vendor Manager who will facilitate and maintain relationships between your organization and vendors / partners, negotiating contracts, creating standards for the vendors, and finding the best available vendors.

Responsibilities

• Develops, implements, and maintains policies for vendor management.
• Manages relationships and monitors performance of vendors.
• Employs strategies to achieve a balance of cost effectiveness while providing an incentive for vendors to compete for the best talent.
• Designs and maintains the vendor governance structure, including regular meetings with vendor representatives to assess and improve the quality of services.
• Performs cost and spend analysis, tracks achieved savings, and communicates overall vendor trends and results.
• Partners with other Facilities team members on vendor selection, contract negotiations, and contract administration.
• Monitors and maintains vendor information and documentation such as MSA / SLA and COI.
• Ensures vendors are evaluated and approved in accordance with regulatory and company policies to include W-9 and insurance minimums.
• Leads the investigation of vendor process issues and opportunities, identifying causes, and ensuring that associated actions are effectively implemented.
• Reviews scheduled services vendor invoices to identify compliance in billing with contracts and s any variances.
• May interface with vendors to obtain proper documentation to support invoices.
• Aids in organizational planning by participating in departmental conferences.
• Monitors progress and makes decisions to meet compliance requirements on systems such as Life Safety, Electrical, Plumbing, Environmental, and Radiation producing Dental Equipment.
• Organizes and stores company data and records regarding violations, scope of work, and labor performed to demonstrate recourse on compliance mandates and initiatives.
• Builds quality relationships with Authorities Having Jurisdiction that foster positive rapport for the company.
• Uses working knowledge of various codes such as NEC, UPC, EPA, and NFPA to stay current on facilities compliance.
• Collaborates in partnership with other company Employees on compliance needs and initiatives.
• Renders fast support to dental offices that are challenged with code compliance situations.
• Works in partnership internally and externally to develop, implement, and manage effective preventive maintenance that supports the company regarding compliance and office uptime.
• Utilizes preventive maintenance experience to create sensible PM schedules based on time intervals, machinery performance / diagnostics, and manufacturer recommendations.
• Coordinates with manufacturers and service providers on executing quality process and outcomes that preserve machinery and maximize asset End of Life cycles.
• Works in close partnership with other internal Facilities members on preventive maintenance development, vendor selection, contract terms / negotiation, execution, adherence, and follow up.

Qualifications

• 7 years’ minimum experience in Facilities Compliance, Preventive Maintenance, and Vendor Management.
• Remote based.
• Travel by car or plane up to 10% of time.
• Preferred qualifications :
• 10 years’ experience in Facilities Compliance, Preventive Maintenance, and Vendor Management.
• 3 years’ experience using Service Channel software.
17 days ago