Graham Hiring for Administrative Assistant at Calgary, AB Full Time

Graham is a growing, dynamic, and innovative construction solutions provider with history of success dating back to 1926. As an employee-owned company, you will be able to capitalize on our collective success by becoming an owner yourself. You will also be able to take advantage of professional development, learning and growth opportunities, while working on exciting, leading-edge projects.

We rank among Canada’s largest construction companies, are a Platinum Member of Canada’s 50 Best Managed Companies and are seeking top tier talent to further strengthen our capabilities. We provide a collaborative and caring culture and the necessary tools and support for you to succeed, both personally and professionally. If you’re eager to work on innovative projects, be part of a great team and become an employee-owner, Graham is the place for you.

Our career opportunities extend well beyond construction and engineering. We also offer exciting career growth and development in areas such as: accounting; administration; asset management; business development; communications; estimating; finance; health, safety, environment and quality; human resources; information systems/technology; investments; legal and risk management; purchasing; and SAP. As a member of one of these groups, you will play an essential role in supporting the successful execution of our projects and overall business operations by advising and applying your expertise to various improvement initiatives within your functional area.

About the Role

Reporting to the Executive Assistant to the CEO, the Administrative Assistant provides administrative and clerical support to the EA in support of the Graham Executive Group, often acting as the first point of contact for administrative needs of the group. The incumbent helps with day-to-day tasks, aiming to streamline efficiencies to ensure the team can focus elsewhere. This includes booking meetings, performing project-based work such as data entry and basic IT support, arranging catering, and supporting the team where needed. The incumbent may also be responsible for office-management functions, booking travel on behalf of staff, and reconciling expense reports.

Roles and Responsibilites

Execution

Attend to the requirements and needs of the Executive Assistant.

Assist with event planning and management.

Prepare meeting agendas, organize meetings, and produce minutes.

Print and bind material / presentations as required.

Manage travel arrangements and perform expense and credit card reconciliation.

Provide occasional switchboard and receptionist relief during the day or as part of vacation coverage.

Planning and Process

Work with EA to plan for upcoming meetings.

Ensure documents are accurate and in line with Graham’s brand standards.

Updating Sharepoint site with current forms and materials

Financial Accountabilities

Ensure meeting costs are in line with the direction of the team, and be conscious of meeting pricing.

Order corporate promotional materials and gifts in line with the Code of Business Conduct.

Exercise financial awareness and accountability when handling the Credit Card Expenses.

Membership fee tracking

Client Focus

Develop and maintain relationships with vendors.

Liaise with external clients, and develop and maintain relationships with parallel roles in other organizations.

Maintain high level of professionalism with internal clients, representing Graham with high integrity.

HSEQ

Demonstrate HSE and Quality behaviors which reflect corporate expectations of Actively Caring and Road to Zero.

Education, Experience and Knowledge

Minimum high school diploma; Business school graduate is preferred.

2-3 years of professional work experience in an administrative or receptionist role.

Excellent computer and typing skills.

Experience with MS Office Suite, Teams environment; experience with SAP is an asset.

Knowledge of the technology required to set up a meeting room.

Excellent customer service skills.

Professional and effective communication abilities and interpersonal skills.

Time-management skills and the ability to prioritize tasks.

Courteous, helpful, and professional demeanor.

Ability to work independently and without supervision.

Compensation and Benefits:
Competitive salary with annual bonus potential

Comprehensive benefits package including dental, optical and medical and company matched pension plan.

Ownership and long term equity opportunities

What we can offer you:
Strong commitment to safety in the workplace

Grounded and family-oriented workplace in a progressive environment that is at the forefront of a fast evolving business sector

Commitment to the training and wealth of opportunities for career development across job categories, project types and locations around North America

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

Build your career.

Applications will only be accepted as online submissions through the Graham website.

Please, no unsolicited resumes or phone inquiries from agencies, thank you.

Graham Management Services LP

10840 27th Street SE

Calgary, AB T2Z 3R6

Fax: 403.570.5130