Government of Saskatchewan is Looking For Administrative Assistant at Prince Albert, SK Full Time

Employment Type: Permanent Full-time

Location(s): SK-North Central-Prince Albert

Ministry: 026 Environment

Salary Range: $22.323-$27.975 Hourly

Grade: SGEU.05.

The Ministry of Environment takes a team-based approach to protecting Saskatchewan’s environment for the well-being of the province, its people, and its future. We use science-based solutions and environmental laws to help safeguard communities and to protect our air, land, water, and habitat. We are committed to high citizen and client satisfaction through workplace excellence, continuous improvement, and innovation.

The Forest Service Branch within the Ministry of Environment is seeking a highly motivated, detail-oriented, and innovative Administrative Assistant. This opportunity is ideal for a candidate who enjoys a wide variety of responsibilities.

As part of the administrative team within the Forest Service branch, you will coordinate administrative services to support Forest Service branch units. As a member of our team, you will have the knowledge and ability to:

Type, format, and proofread a variety of documents and materials such as letters, emails, briefing notes, spreadsheets, etc., using desktop tools such as Word, Excel, PowerPoint, Outlook, SharePoint, Midas, Markview, and Survey 123;

Manager incoming mail/correspondence, identify priority mail items, forward to the appropriate staff member for response and follow-up to ensure timely responses are received;

Respond to routine verbal and written enquiries from the general public, government staff and other ministries/agencies and redirect calls and correspondence to the appropriate staff. Acts as a branch contact for facilities and equipment issues (e.g., furniture, computers);

Set up and maintain the records management system for the branch ensuring the proper storage, retrieval, and disposal of the branch’s records;

Schedule meetings, make necessary arrangements (e.g., meeting dates and locations, hotels/flights, required equipment, and catering), prepare agendas, track action items, and take and distribute minutes;

Organize administrative processes to meet corporate/ministry requirements (e.g., Records Management);

Participate in the preparation and administration of branch directives, internal audits, and risk assessments;

Organize and monitor branch staff compliance with mandatory ministry training;

Maintain databases that are used to demonstrate and support the branch in meeting forest management and program delivery values, objectives, key actions, including training needs and records;

Provide financial support such as monitoring expenditures, coding and processing business expense forms and invoices, reconciling purchase card expenditures; and

May provide formal or informal guidance/direction to work unit staff on administrative procedures.

To be successful in this position, our ideal candidate will:
Have knowledge of office administrative procedures and protocols;

Have knowledge and experience utilizing computer software applications such as Microsoft Word, Excel, PowerPoint, and Teams;

Have the ability to communicate diplomatically with a variety of stakeholders in both written and verbal forms, providing quick and accurate responses to their inquiries;

Be self-motivated to solve problems and accomplish tasks using innovative methods with little or no supervision;

Be committed to workplace health and safety to maintain a healthy, productive, respectful, and safe work environment; and

Be committed to the Government of Saskatchewan’s Commitment to Excellence.

Typically, the knowledge required for this position would be obtained through the successful completion of an office administration program and/or several years’ experience in administrative support roles.

The Ministry’s values system of showing respect and integrity, serving citizens, excellence, and innovation, one team, and safety first serve as the foundation to ensure results are achieved. The successful candidate must be a team player, able to both lead and collaborate, with a reputation for integrity and a focus on service excellence and innovation in their work.

What We Offer:
Dynamic, challenging work for talented individuals;

A competitive salary;

Comprehensive benefits package including pension;

Vacation, earned days off (EDO) and other types of leave;

Inclusive work environments; and

Advancement opportunities.

To learn more about the Ministry of Environment, click here

The beautiful City of Prince Albert is situated on the North Saskatchewan River in Central Saskatchewan. The city rests on the south bank of the river, which divides the province’s aspen parkland from the boreal forest on the north bank. These beautiful mixed-wood forests supply our variety of forestry industries while offering many recreational opportunities and species of wildlife. To learn more about Prince Albert visit: https://www.citypa.ca/en/index.aspx

Preference will be given to qualified equity group members who self-declare in this online application, as identified in “diversity groups” below

Diversity Groups: Aboriginal persons, Persons with disabilities, Visible minority persons

Hours of Work: A – SGEU Office 36 – one day off every two weeks

Number of Openings: 1

Closing Date: Oct 21, 2023, 12:59:00 AM