Golden Credit Union Hiring for Corporate Services – Procurement Administrator at Sacramento, CA Full Time

GENERAL DESCRIPTION:
This position is responsible for providing procurement functions for credit union supplies, equipment, furniture, IT hardware/software and services. Provide support to Branch and Department employees for purchasing requests, online supply ordering website, equipment, furniture, and service needs. Process invoices, receiving s and asset control. Process special procurement requests in the absence of the Manager.

TASKS, DUTIES, FUNCTIONS:
1. Research and acquire competitive price quotations for purchase; supplies, equipment, furniture, IT hardware/software and services per specifications. Maintain online supply ordering website and maintain user access.

2. Process, audit and submit invoices for payment using online system. Prepare and assign fixed assets per policy.

3. Research and maintain current knowledge of equipment, furniture, and supply pricing.

4. Maintain inventory control on supplies for branches and departments.

5. Analyze and prepare requisition forms as assigned to ensure purchases meet corporate policy requirements.

6. Maintain department ticketing system for procurement requests.

7. Ability to work collaboratively within the department, with business owners, and others outside of the Credit Union.

8. Monitor and maintain vendor performance to ensure compliance with all contractual terms and conditions. Communicate with Management on recommendations to resolve vendor performance issues.

9. Coordinate with business partners to plan and execute corporate procurement requirements for new facility location project.

10. Possess the ability to work independently with minimal direction and exhibit initiative.

11. Maintain department ticket system for procurement requests to ensure SLAs are achieved.

12. Maintain training and development requirements, training, and documentation.

13. Understand key state and federal laws and regulations related to credit union compliance including bank secrecy and anti-money laundering laws appropriate to the position.

14. Performs other related duties as assigned.

PHYSICAL SKILLS, ABILITIES, AND EXERTION UTILIZED IN THE PERFORMANCE OF THESE TASK:

1. Effective oral and written communication skills required to interact with credit union staff and management, negotiate vendor agreements and manage project teams.

2. Must possess sufficient manual dexterity to skillfully operate an on-line computer terminal and other standard office equipment, such as personal computer, multi-purpose copier and telephone.

3. The ability to work as part of a team.

ORGANIZATIONAL CONTACTS & RELATIONSHIPS:
1. INTERNAL: All levels of staff and management, including Senior Management.

2. EXTERNAL: Vendors, suppliers, and government agencies.

QUALIFICATIONS:
1. EDUCATION: Associate degree and three years equivalent knowledge/experience in procurement or related field.

2. EXPERIENCE: Minimum three years’ experience in a procurement environment, preferably in a large institution or a logistics environment.

3. KNOWLEDGE / SKILLS:

• Working knowledge of procurement methods, tools, and standards.
• Proficiency in Microsoft Office products, especially MS Project, MS Excel, MS SharePoint, MS Word, and MS PowerPoint.
• Research, analytical, planning, and organizational skills.
• Supportive of all decisions, choices, goals, and objectives as determined by leadership and Executive leadership.

PHYSICAL REQUIREMENTS:
1. Minimal travel locally and statewide by car or public conveyance for various branch projects as needs arise. Overnight and evening schedules included.

2. Prolonged sitting throughout the workday with occasional mobility required.

3. Occasional lifting, bending, and stooping throughout the day. Ability to lift 20 lbs. as may be required.

4. Corrected vision within normal range.

5. Hearing within the normal range. A device to enhance hearing will be provided if needed.

6. Prolonged use of telephone to accomplish tasks.

LICENSES / CERTIFICATIONS:
Procurement Certification in Supply Management

THIS JOB DESCRIPTION IN NO WAY STATES OR IMPLIES THAT THESE ARE THE ONLY DUTIES TO BE PERFORMED BY THIS EMPLOYEE. HE OR SHE WILL BE REQUIRED TO FOLLOW OTHER INSTRUCTIONS AND TO PERFORM OTHER DUTIES REQUESTED BY HIS OR HER SUPERVISOR THAT ARE WITHIN HIS / HER KNOWLEDGE, SKILL AND ABILITY AS WELL AS HIS / HER MENTAL AND PHYSICAL ABILITIES.