Gillette Community College District Hiring for Administrative Assistant Full Time

Job Description

Job Title: Administrative Assistant

FLSA Status: Non-Exempt – Full Time

Grade: 29

Department: Academic and Student Affairs

s to: VP of Academic and Student Affairs

Job Summary

The Administrative Assistant will to the Vice President of Academic and Student Affairs. This position is responsible for performing complex secretarial and administrative functions to assist the Vice President in carrying out his/her duties. This position is distinguished from other secretarial positions by the knowledge and functions needed to support the Vice President.

Essential Duties and Responsibilities

· Performs routine clerical responsibilities.

· Provides confidential administrative support to the Vice President on significant and/or sensitive issues related to the Vice President’s area or the College.

· Interfaces with administrators, community members and college employees, answering questions and obtaining and dispensing information on behalf of the Vice President.

· Maintains the office in the absence of the Vice President by taking action authorized and using judgment to see that matters requiring attention are referred to delegated authority(s) or handled in a manner minimizing the effect of the Vice President’s absence.

· Transmits the Vice President’s instructions to others during his/her absence from campus.

· Collects, summarizes, assembles, and reviews for completeness a wide variety of s, agendas, correspondence, and other information requiring coordination with various departments and divisions within the College for use by the Vice President.

· Coordinates, implements, and provides support for a variety of unique functions, programs, and/or special events under the supervision of the Vice President.

· Responsible for monitoring budget expenditures and preparing transfer requests.

· Maintains employee records of the staff ing directly to the Vice President.

· Assists in updating all handbooks, procedures, and publications under the purview of the Vice President.

· Serves, as requested by the Vice President, as designated representative on various College Committees.

· Executes other duties or tasks as assigned by the Vice President.

· Other duties as assigned.

Knowledge, Skills, and Abilities Required by the Position

· This position requires the ability to work independently under pressure handling multiple tasks simultaneously.

· Must be able to make decisions requiring independent judgment.

· Maintain confidential information.

· Interpret and apply administrative and departmental policies, regulations, and rules.

· Understand and follow complex oral and written instructions.

· Compose correspondence independently.

· Handle emergency situations as they arise in the office.

· Requires sufficient manual dexterity to prepare letters, s, graphics, and other data on the computer.

· Requires the person to be a team player.

· Establish professional working relationships with college employees and the general public.

· A high degree of judgment, tack, and discretion must be always demonstrated.

· Must have a demonstrated commitment to the mission of a comprehensive community college.

· Be able to function effectively to achieve the College’s goals.

· Exceptional customer service skills and interpersonal skills are required.

· Excellent written and communications skills are required.

· Requires the ability to handle multiple tasks concurrently and with frequent interruptions.

· Strong organizational skills, initiative towards completion of assignments

· Excellent follow through skills on all assignments and projects is required.

· Must have the ability to handle confidential information and the ability to work with minimal supervision.

Working Conditions/Physical Requirements

· This position is performed primarily in a climate-controlled office environment.

· Minimal exposure to atmospheric conditions and safety hazards.

· Job duties require little physical effort with light lifting for filing and shredding.

· May at times require evening and weekend work.

· Infrequent travel and occasional use of a personal vehicle is required in this position.

Supervisory and Management Responsibility

· None

Minimum Qualifications

· Associates Degree required, or 60 college credit hours, or two years equivalent related office work experience.

· Must be proficient in the use of computers and related software for word processing, spread sheets, and database management.

HOW TO APPLY: Visit www.GilletteCollege.org or email your resume, GCCD application, and cover letter.

Equal Opportunity and Affirmative Action Employer

Gillette Community College District is an equal opportunity institution and as such, does not discriminate on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, disability, sexual orientation, gender identity, or any other characteristic protected under applicable federal, state, or local law in admission or access to or treatment or employment in its educational programs or activities. Direct inquiries or complaints to Janell Oberlander, President, 300 W Sinclair Drive, Gillette, WY 82718, or the U.S. Department of Education, Office for Civil Rights, 1244 Speer Blvd., Ste. 310, Denver, CO 80204-3582, 303-844-5695 or TDD 303-844-3417.

Job Type: Full-time

Pay: $16.39 – $24.49 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• On call
• Weekend availability

COVID-19 considerations:
None

Work Location: One location