Gilbarco Hiring for HR Support Coordinator, Office Administrator & EA Job at Sydney Full Time

Reporting to the HR Director with a dotted line to the Managing Director and Finance Director; you’ll be based out of our new purposefully built Head Office facility in Sydney. This unique opportunity will challenge and excite you as it’s a busy, hands on role supporting the HR team, Managing Director and Finance Director with their administrative needs whilst also being responsible for our office.

This is the perfect role for someone who is passionate about business administration, office coordination and has built a career has either a EA, office all-rounder or a diverse administration extraordinaire! Your day-to-day purposes include:

HR Support Coordinator: you’ll work directly with the HR team to support their administrative tasks, such as: issuing access cards, managing the on-boarding + off-boarding process, updating and maintaining their employee database, developing new employee announcements, cyclical HR tasks (compliance training + performance review administration) and other ad-hoc accountabilities. Excitingly, you’ll also support recruitment activities including arranging interviews, sending unsuccessful letters, contract generation and candidate management.

Office Administrator: you’re a confident individual who enjoys attention to detail, creating and continuously improving processes and ensuring that stakeholders are delighted and surprised at their experience with any and all business coordination/administration activities. You will have a range of purposeful tasks in our Head Office such as: managing the office stationery, coordinating office events, catering, managing mail, supporting the development of quarterly business review presentations or other ad-hoc business support/administrative requirements.

EA to the MD + FD: you’ll be managing the calendar & diaries of our directors, ensuring they have a seamless experience with team meetings, events and any stakeholder meetings. You’ll also manage any ad-hoc administrative tasks they or the wider team may have. Imagine yourself as the first point of contact for the MD + FD as customers or other external stakeholders make contact. You pride yourself on the seamless experience all stakeholders have with you & have strong and clear written + verbal communication skills.

Administration, business support and coordination are a passion for you! You’re driven by meeting + exceeding deliverables. You’re energetic, hands on and no challenge is too big for you. You’ve worked across a variety of businesses and love working with all levels of stakeholders to drive exceptional experiences. You’ve got strong experience using the overall MS Suite and are comfortable with using/learning new systems & technology. You’ve developed refined negotiation, conflict management and prioritisation skills and are pro-active. Your career has been built on your roles such as being a strong EA/PA, office support, business support coordinator/ administrator.

Gilbarco Veeder-Root (GVR) is the global leader of integrated energy technology solutions. For more than 150 years, we’ve kept the world moving and continue to lead the evolution of fuel technology. Chances are, when you fill up a tank or swipe a credit card, you’re likely to touch our technology – a technology that spans across the world.

GVR is part of Vontier – a Fortune 500, publicly listed company and a global industrial technology company focused on smarter transportation and mobility. The Vontier portfolio is built on market-leading expertise in mobility technologies, retail and commercial fuelling, fleet management, telematics, vehicle diagnostics and repair, and smart city infrastructure. United by a vibrant, inclusive culture and our proven business system, our 8,000+ global team members are mobilising the future to create a better world.