Georgia College & State University Hiring for Student Records Coordinator at Milledgeville, Georgia Full Time

Student Records Coordinator

About Us
Georgia College & State University is the state’s designated public liberal arts university. As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), Georgia College is committed to fostering a liberal arts environment that values interdisciplinary inquiry, diversity and inclusion, and academic excellence. The College enrolls approximately 7,000 students -5,800 undergraduate and 1,200 graduate students– and is prominently cited for excellence in teaching, undergraduate research, nursing education, and high impact practices outside the classroom in a number of leading publications.

The university’s beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, approximately 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O’Connor, and the college community enjoys many exciting literary arts programs at O’Connor’s former home, the Andalusia Institute, now owned by the College. Milledgeville is also located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff, and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational, and leisure opportunities beyond Milledgeville, Macon and Atlanta are located within easy driving distances.

Georgia College takes great pride in combining the educational experience of private liberal arts colleges with the affordability of a public university. The university’s main campus is a residential learning community focused on undergraduate education and a select number of graduate programs. Faculty and staff are dedicated to engaging students through high-impact pedagogies that foster intellectual curiosity, reasoned inquiry, and critical thinking. We strive for excellence in the classroom and beyond. We nurture collaborative leadership and global citizenship, and we value diversity and inclusion in all of its forms.

Job Summary
The Student Records Coordinator provides administrative and academic support services for Georgia College & State University students, faculty, staff, alumni, and administration. This individual’s primary responsibilities include maintaining and releasing student grades and transcripts in accordance with relevant laws and policies; reporting enrollment and degree information and completing research requests for the National Student Clearinghouse; completing end of term grading processes; ordering and distributing diplomas; and assisting with degree audit and graduation clearance. This is a highly-responsible professional position, and the quality of this individual’s work has a direct effect on customer service quality and customer satisfaction. This is a twelve-month, full-time position. This position reports to the University Registrar.

Responsibilities
Maintaining and releasing student grades and transcripts in accordance with relevant laws and policies;

Reporting enrollment and degree information and completing research requests for the National Student Clearinghouse;

Completing end of term grading processes;

Ordering and distributing diplomas;

Assisting with degree audit and graduation clearance; 

Supporting students and serving as an integral member of a customer-service oriented team.

Other duties as assigned.  The individual in this position may also be assigned tasks such as, but not limited to, certifying students for veterans benefits, responding to information queries and research requests, assisting with athletic eligibility verification, and collecting immunization information. 

Required Qualifications
Educational Requirements
Bachelor’s Degree

Required Experience
A minimum of one year’s experience in an office setting or an equivalent combination of education, training, and/or experience.  Experience working at a higher education institution preferred.

Proposed Salary $41,500 annually

Knowledge, Skills, & Abilities
ABILITIES
Ability to evaluate and edit the content, structure, and format of a range of written material;
Ability to understand, interpret, and apply academic policy;
Ability to work independently while completing projects in a timely, accurate manner.
Ability to manage confidential records and communications in accordance with federal, state, and university policies.
Must show commitment to supporting students and excellent customer-service.

SKILLS
Superior skills using e-mail, internet, word processing, spreadsheet, and database programs, including mail merge functions;
Ability to manage confidential records and communications in accordance with federal, state, and university policies.
Excellent data management and organizational skills;
Excellent written, oral, and interpersonal communication skills.

Equal Employment Opportunity
Georgia College is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee and strives to create a campus environment which understands, fosters, and embraces the value of diversity. No person shall, on the grounds of race, color, sex, sexual orientation, religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by Georgia College. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Georgia College is an Affirmative Action/Equal Opportunity Institution.

Other Information
This is an on-campus position with primary working hours between 8:00-5:00 Monday-Friday.  Weekend or extended hours will be required for major events such as commencement or registration.  This position is not eligible for remote work.

This role is considered a position of trust.
This is not a supervisory position.
This position does not require a purchasing card (P-Card).
This position does not have any financial responsibilities.
This position will not be required to drive.
This position will not travel.
This position does not require security clearance.

Background Check  Criminal Background Check

GC&SU is an Equal Opportunity / Affirmative Action institution, with a commitment to cultural, racial, and ethnic communities. Women and minorities are encouraged to apply. It is expected that successful candidates share in this commitment. For more information, please visit our web page at www.gcsu.edu.