Frontiers Hiring for Administration Assistant Full Time

We are on a mission to make science open so everyone can live healthy lives on a healthy planet

Who we are

Frontiers is the 3rd most-cited and 6th largest research publisher and we publish groundbreaking discoveries by the world’s top experts.

Scientists empower society and our mission is to accelerate scientific discovery by making science open. We place the researcher at the center of everything we do and enable the research community to develop the solutions we need to live healthy lives on a healthy planet.

Join the publishing revolution.

The role:

We are looking for an Administration Assistant to provide general administrative support to our Strategic Projects & Partnerships (SPP) Division and to the Executive Assistant to the Chief Executive Editor.

This is an excellent opportunity for someone with previous administration experience who is looking to develop their career within a busy and fast-paced environment.

This is a fixed term 10 month contract (more or less)

Key Responsibilities:

• Previous experience with processing credit card statements
• Previous experience with assisting with catering requests
• Previous experience with co-ordinating travel requests
• Previous experience with arranging Kudoboards and gifts for special occasions
• Previous experience with scheduling and organising meetings, both virtual and in-person
• Previous experience with spreadsheets and other systems (e.g. Monday.com boards) are accurate and up-to-date
• Previous experience liaising with other departments internally (e.g. Finance) to ensure workflows and processes are followed

Requirements:

• Experience of providing administrative support to a large team with multiple stakeholders
• Experience of working with senior stakeholders
• Excellent command of MS Suite & Google Suite, and open to new systems
• Supportive and collaborative team member
• Understands the importance of confidentiality and discretion Excellent English language communication skills, both verbal and written
• Solutions oriented, proactive, positive approach to work
• Pays close attention to detail

Benefits

With more than 50 nationalities represented in our global team, you will work regularly with teammates in other countries, and with our community of researchers, editors, and authors from around the globe.
Our mission to create solutions for healthy lives also extends to the working environment we provide for our employees.

This includes:
100% remote working
Employees now have the flexibility to choose where they want to work, with remote working available on a part- or full-time basis (not applicable to some Workplace/IT jobs due to nature of role requiring presence onsite, in the office).

Learning and development
All employees have access to LinkedIn Learning (and Pluralsight for our technology team), an annual personal learning budget, and dedicated L&D time.

Wellbeing
We offer free online yoga classes, an employee assistance plan, access to the Headspace app, and four wellbeing days on top of your annual leave allowance.

Volunteering opportunities
Employees can dedicate three days each year to volunteer for a personal cause or through our volunteering partner platform, Alaya.

Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With over 600 employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.

Job Type: Full-time